Bilingual Receptionist Hourly

IPEX Management; Oakville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A growing company is seeking a Bilingual Receptionist in Oakville, Ontario. This full-time role requires fluency in English and French and encompasses responsibilities such as answering phones, supporting customers, and managing administrative tasks. Ideal candidates will have an educational background in administration and 2-3 years of related experience. The position requires strong multitasking abilities and communication skills. Join a diverse and dynamic team committed to providing an inclusive work environment.

Qualifications

• 2-3 years experience in an administrative role.
• Bilingual French and English both written and verbal.
• Strong communication skills and professional phone manner.

Responsibilities

• Answering phones, greeting customers and suppliers, and maintaining visitor log.
• Creating and receiving POs and managing administration tasks.
• Offering general support to the customer service team when needed.

Skills

Multi-line Phone Systems

Customer Service

Computer Skills

Phone Etiquette

Education

Educational background in administration

Job description

IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy.

We currently have an exciting opportunity as a Bilingual Receptionist for a one-year contract. This role is based in our Oakville office and reports to the Executive Assistant.

Do not miss the opportunity to join a diverse group of people-centric professionals, thought leaders, rapid thinkers, entrepreneurs in spirit, and status quo fighters!

Job Summary

We are seeking a motivated, ambitious, and dynamic team player to fill the position of Receptionist / Administrative Assistant. The ideal candidate must be fluent in both English and French.

The responsibilities include:

• Reception duties such as answering phones, greeting customers and suppliers, and maintaining a visitor log.
• Sending and distributing mail and couriers; managing the stamp machine.
• Creating and receiving POs, and following up with accounts payable as needed.
• General office duties including ordering supplies, maintaining office equipment, booking boardrooms, hotel reservations, and overall office management.
• Communicating office repair/maintenance needs to maintenance, the office, and outside vendors.
• Providing support to the Oakville customer service team when needed.
• Performing other tasks as assigned.

Qualifications & Experience

• Educational background in administration.
• 2-3 years of experience in an administrative role.
• Bilingual in French and English, both written and verbal.
• Strong communication skills and professional phone manner.
• Detail-oriented with strong organizational skills; ability to multitask and prioritize.
• Ability to work independently and as part of a team.
• Diplomacy and tact in dealing with a wide range of people and positions.

The candidate must be available to work in the office Monday to Friday from 8:30 am to 5 pm, including occasional Canadian holidays and between Christmas and New Year.

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process. Qualified applicants can request accommodations by contacting HR.

Key Skills

Multi-line Phone Systems, Customer Service, Computer Skills, QuickBooks, Medical Office Experience, Office Experience, 10 Key Calculator, Dental Office Experience, Front Desk, Administrative Experience, Medical Receptionist, Phone Etiquette

Employment Type: Full-Time

Experience: 2-3 years

Vacancy: 1