Bilingual Office & Facilities Coordinator – Etobicoke (On-site)

Sodexo Canada Ltd; Vaughan; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible work environment

Great employee benefits

Job summary

Sodexo Canada Ltd. is seeking a highly organized Bilingual Office & Facilities Coordinator to own the day-to-day workplace experience at our Etobicoke Head Office, with remote support for our Montreal office where appropriate.

This full-time, on-site role requires five days in the office and involves office operations, facilities coordination, budgeting, vendor management, and continuous improvement leveraging AI and technology.

Qualifications

• Bilingual in English and French with strong communication skills.
• 3-5 years in office administration, facilities coordination, or business support.
• Experience managing vendors, invoices, budgets, inventory, and office operations.
• Proficiency with Microsoft Office 365; SAP or similar ERP and Concur are assets.
• Experience using AI productivity tools like Copilot or ChatGPT.

Responsibilities

• Own and enhance the workplace experience at the Etobicoke Head Office.
• Welcome employees, guests, candidates, and vendors as a professional ambassador.
• Manage office mailbox, calls, and respond to workplace inquiries.
• Coordinate meeting rooms, catering, supplies, amenities and common areas.
• Plan employee engagement activities and office events.
• Oversee facility programs, landlord relationships, and service providers.
• Coordinate maintenance, repairs, and compliance with building requirements.
• Support budgeting, invoicing, banking, and record keeping for facilities.

Skills

Bilingual English/French

Office administration

Vendor management

ERP systems (SAP/Concur)

AI productivity tools (Copilot/ChatGPT

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office 365

SAP

Concur

Job description

Sodexo Canada Ltd. is seeking a highly organized Bilingual Office & Facilities Coordinator to own the day-to-day workplace experience at our Etobicoke Head Office, with remote support for our Montreal office where appropriate.

This full-time, on-site role requires five days in the office and involves office operations, facilities coordination, budgeting, vendor management, and continuous improvement leveraging AI and technology.