Bilingual Office Coordinator

NGE SAS; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a rapidly developing group involved in infrastructure construction and renovation. The successful candidate will provide administrative support, manage communications, and coordinate events while being part of a passionate team. Bilingual skills and experience in office management are key for this role.

Qualifications

• 3+ years of relevant experience in administrative or office management roles.
• Well versed in the MS Office suite.
• Experience managing a department budget.

Responsibilities

• Respect the QSE guidelines of the Group.
• Administrative support including managing office schedules and onboarding.
• Internal and external communication through newsletters and LinkedIn.
• Manage office supplies and liaise with maintenance.
• Coordinate events and travel for employees.

Skills

Bilingual English and French

MS Office

Budget Management

Administrative Support

Job description

Participate in the construction and renovation of infrastructures serving the territories. Join a group that is rapidly developing in France and internationally (4 billion euros in turnover). Integrate a company composed of nearly 23,000 women and men united around 3 strong values: Unity, Transparency, and Ambition. Agree to have a rich experience by joining teams of enthusiasts.

Description

Participate in the construction and renovation of infrastructure serving local and regional communities. Join a fast-growing Group in France and abroad (sales of 4 billion euros). Join a company made up of nearly 23,000 employees united around 3 core values: unity, transparency and ambition. Take part in a rich experience by joining teams of passionate people.
The successful candidate will report directly to the Country Managing Director. They will be responsible for, but are not limited to, the following activities:
1. Respect the Quality, Safety, and Environmental (QSE) guidelines of the Group
2. Administrative Support:
Greet visitors and ensure they are directed to the appropriate personnel.
Manage incoming and outgoing mail and packages.
Maintain and update office calendars and schedules.
Assist in onboarding new employees, including preparing workstations and the necessary equipment.
General administrative support to the corporate leadership team as needed.
3. Internal and External Communication:
Publish a monthly internal newsletter.
Communicate company updates internally.
Animate the corporate LinkedIn page, following the guidance of the Communications team in France.
4. Supplies and Office Maintenance:
Ensure that the office is stocked with the necessary supplies.
Liaise with the building superintendent regarding maintenance.
Manage the budgets associated with the office activities.
5. Events & Travels Coordination:
Liaise with the travel agency to book flights for employees
Liaise with various accommodation partners to reserve accommodation for visitors
Plan and execute social events for the subsidiary, including the holidays party in December and a team building event in the Summer.
Arrange catering and other logistics for office gatherings
Plan, set-up and participate in industry fairs, events and trade shows.

Required profile

For this position, the ideal candidate should have the following skills, experience and knowledge:

Essential:
3+ years of relevant experience in administrative or office management roles
Well versed in the MS Office suite
Experience managing a department budget
Bilingual English and French

Desirable:
Work experience in the construction/railway industry