Bilingual Office Administrator (Part-time)

Pregnancy Care Centre and Infant Food Bank; Greater Sudbury; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established community service organization is looking for a dedicated Bilingual Office Administrator to enhance their welcoming environment. This role is crucial in providing exceptional customer service to clients and visitors, ensuring efficient front desk operations. The successful candidate will be bilingual in French and English, possess strong communication skills, and demonstrate excellent organizational abilities. Join a compassionate team committed to meeting the needs of expectant families and young children, where your contributions will make a significant impact on the community.

Qualifications

• Bilingual in French and English is a must for effective communication.
• Experience in office administration is preferred for this role.

Responsibilities

• Greet and assist clients and visitors in a warm manner.
• Manage front desk operations and maintain an organized reception area.
• Assist with fundraising events and perform general clerical duties.

Skills

Bilingual (French & English)

Strong verbal and written communication skills

Excellent organizational abilities

Proficiency in computers

Ability to handle sensitive information

Friendly and professional demeanor

Strong decision-making skills

Education

Previous experience in office administration

Job description

The Pregnancy Care Centre and Infant Food Bank is seeking a dedicated and professional Bilingual Office Administrator to join our team. This role is essential in providing a warm and well-organized welcoming environment at the reception area while ensuring excellent customer service.

Our Mission:

“Meet the health, material, and spiritual needs of expectant families and families with young children by providing information, education, and support with compassion, dignity, and respect.”

Key Responsibilities:

1. Greet and assist clients, visitors, and volunteers in a warm and professional manner
2. Answer phone calls and respond to inquiries in both English and French
3. Maintain an organized reception area and manage front desk operations
4. Conduct intake meetings
5. Provide information about our programs and services
6. Assist with fundraising events (may be after regular working hours)
7. Perform general clerical duties

Qualifications & Skills:

1. Bilingual (French & English) required
2. Previous experience is preferred
3. Strong verbal and written communication skills in both languages
4. Excellent organizational and multitasking abilities
5. Proficiency in computers
6. Ability to handle sensitive information with discretion and confidentiality
7. Friendly, professional, and team-oriented approach
8. Strong decision-making skills and ability to work well under pressure
9. Proper telephone etiquette
10. Clean Police Check with Vulnerable Sector Screening
11. Valid driver’s licence with access to a vehicle