Bilingual Legal Assistant

W3Global Inc; Kahnawake; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading legal firm is seeking a motivated Legal Assistant to join their team in a hybrid work environment. The successful candidate will support multiple lawyers by managing calendars, court documents, and assisting with various administrative tasks, providing ample opportunities for career development.

Qualifications

• 3+ years of experience as a Legal Assistant or similar role.
• Strong organizational and prioritization skills.

Responsibilities

• Manage calendars and schedule appointments using Outlook.
• Provide support for litigation and prepare specialized court documents.
• Organize and manage electronic and paper filing systems.

Skills

Bilingual (English / French)

Organizational skills

Independence

Education

Graduate of accredited Legal or Administrative Assistant program

Job description

This is a Full Time Position approximately 37.5 hours per week. This position can be a hybrid work from office / remote work arrangement with a minimum of 2 days per week in office at Montreal location. The Legal Assistant reports directly to the Manager of Support Services.

We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Firm.

This position provides opportunity for career development working with various lawyers' legal administrative needs.

Key Responsibilities

• Manage calendars and schedule appointments using Outlook and various planning tools.
• Oversee and update both electronic and physical "Bring Forward" systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyers.
• Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documentary evidence for complex cases.
• Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
• Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Alberta Queen's Bench, Federal Court, Ontario Superior Court, Court of Quebec, Superior Court of Quebec, and the Supreme Court of Canada).
• File and coordinate the service of court documents.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Setting up and testing AV for meetings
• Perform additional administrative tasks as needed to support the team.

Requirements and Qualifications

The ideal candidate will :

• Be bilingual (English / French) both oral and written
• Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
• Have 3+ years of experience as a Legal Assistant or similar role, or equivalent experience.
• Demonstrate strong organizational and prioritization skills, with the ability to work independently.