Bilingual Human Resources Coordinator

Position Type:
Casual - Occasionnel

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Opportunity:

Our team is growing! This is an exciting full-time contract opportunity where you will have a direct impact on the employee experience at Medavie. This position has the working hours from Monday-Friday 7.5 hours/daily and ends December 31, 2025. The role reports to the Director, HR Systems and Support and provides administrative and confidential support to the HR teams, managers, and employees to maintain compliance and support employee needs. You will be part of a fast-paced, dynamic team where you will support various functions including personnel and benefit administration.

The ideal candidate will have a comprehensive knowledge of Human Resources as well as general administrative responsibilities. In this role you will work efficiently and accurately to ensure the end-to-end running of HR operations. Your hands-on style with the ability to roll up your sleeves will make all the difference as you thrive on process, details, and organization. As a team we challenge ourselves to be innovative, supporting one another and continuously looking for ways to improve organizational effectiveness.

We offer:

• Emphasis on work-life balance, providing wellbeing benefits, programs, and resources.
• A diverse team of colleagues with multiple fields of expertise.
• A stimulating and flexible working environment.
• If getting involved in charitable causes is something you're passionate about, we support and offer plenty of opportunities to give back.
• As a not-for-profit organization, we are dedicated to our mission to improve the wellbeing of Canadians and are focused on health outcomes, not profit, both in our everyday work and we contribute to the community.

Responsibilities:

• Support employee transactions and data in Workday, our Human Capital Management (HCM) system. This includes HCM, Benefits, Absence and Time administration (new hire, rehire, leave of absences, retirement, termination, external consultants and organizational changes), within required deadlines.
• Administer employee benefits, including enrollments, terminations, and processing changes.
• Investigate any benefit administration discrepancies.
• Conduct regular audits.
• Manage the Security Clearance process.
• Maintain confidential, accurate, and up-to-date electronic and paper employee files.
• Conduct ad hoc system testing and audits when required.
• Provide office and clerical support, including preparation of onboarding packages for all new hires on a bi-weekly basis.

What You'll Bring to This Role:

• Certificate in Office Administration or Human Resources Administration.
• Strong technical aptitude and knowledge of Workday, Microsoft Office, Notes, and Outlook.
• Ideal candidate would be enrolled in or have completed a Certificate/diploma in Human Resources and working towards a Certified Human Resources Professional (CPHR) designation.
• Written and spoken bilingualism (French and English) is mandatory.
• Minimum two years experience in an administrative position preferably in a Human Resources department.
• Strong attention to detail while maintaining accuracy and using utmost discretion when dealing with confidential information.
• Customer service and outcome orientation coupled with superior communication - you are clear, concise and friendly and know how to communicate to different audiences.
• Ability to diagnose problems, identify and drive appropriate solutions to resolve issues.
• High initiative and ability to prioritize and multi-task while meeting tight deadlines.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: Medavie.Recruitment@medavie.ca.