Bilingual Human Resource Coordinator

Encore; Montreal; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading company in the HR sector is seeking a Human Resources Coordinator to support daily operations and assist with HR administrative duties. This role involves maintaining HR records, responding to employee inquiries, and facilitating onboarding processes. Successful candidates will have a strong educational background in HR and be bilingual in English and French.

Qualifications

• 1+ years’ experience in HR administration.
• 1+ year in customer service.
• Ability to manage confidential information.

Responsibilities

• Support HR processes and administration.
• Maintain accurate employee records in HRIS.
• Assist with onboarding and offboarding processes.

Skills

Bilingual (English and French)

Critical thinking

Effective communication

Time management

Organization

Education

Associate Degree or Bachelor’s Degree in Human Resources or Business Management

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Position Overview

The Human Resources Coordinator provides support to employees, managers and Human Resources Business Partners with the daily operations of the Human Resources department. Responsible for performing a variety of administrative duties to support the Canadian HR team. This position will make HRIS system updates, maintaining accurate employee records, providing timely assistance to employees’ inquiries

You will be the first point of contact for our people, and you will have an opportunity to administer a wide variety of HR processes and support activities. Our HR team is key to our promise to support our people to connect, belong, grow, and thrive. This position reports into the Manager, Human Resources.

Key Job Responsibilities

Human Resources Administration and Support

· Answer questions regarding company’s policies and procedures.

· Assume responsibility for establishing and maintaining effective communication, coordination, and working relations with all team members.

• Provide timely responses via HR mailbox. Escalates HR issues using judgment to assess risk and sensitivity level.
• Respond to employees regarding payroll issues as needed.
• Respond to employee inquiries about benefits processes, and other HR related processes.
• Draft various HR Letters.
• Assist with onboarding process for team members and coordinate with recruitment team.
• Assists with off-boarding procedures (e.g., Implement Exit checklist, hardware returns).
• Process and file HR mail.
• Assist with benefits enrollment, administration and record-keeping
• Monitor accuracy for employee leave records

Employee Records Management - HRIS Data Entry & Maintenance

• Maintain employee records in the Human Resources Information system (HRIS)
• Submit workflows in HRIS (e.g. UKG) and ensure approval process is followed.
• Ensure compliance with data privacy and retention policies.
• Track and execute employment changes (promotions, transfers, terminations).
• Input and update employee information in HR systems.
• Generate reports from HRIS for audits or management use.
• Ensure data accuracy and integrity.

Compliance & Recordkeeping

• Update internal documentation to ensure it aligns with labor laws and internal policies
• Support relevant internal audits by organizing required documentation
• Track certifications, licenses, and mandatory documentation
• Assist in formatting and proofreading HR documents

HR Communication

· Assist with drafting internal HR communications and announcements

· Maintain HR bulletin boards and intranet content

· Coordinate employee surveys and feedback forms

Other responsibilities

• Support special HR projects and initiatives
• Liaise with HR vendors.
• Performs general office support functions, as needed.

Job Qualifications

· Associate Degree or Bachelor’s Degree in Human Resources or Business Management

· 1+ years’ experience in HR administrative and 1+ year in customer service

· bilingual English and French required

· Critical thinker, active listener and effective time manager

· Organized, detail-oriented and able to prioritize multiple tasks and deadlines

· Excellent professional written and verbal communications skills

· Demonstrated ability to exercise judgment and discretion in handling confidential information and situations

· Ability work in a fast paced environment and balance multiple projects and deadlines

· Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint

Competency Group

Deliver World Class Service

· Hospitality

· Ownership

Do The Right Thing

· Instills Trust

· Safety Conscious

Drive Results

· Action Oriented

See The Big Picture

· Tech Savvy

Value People

· Communicates Effectively

Salary Pay Range:$50,000 - $60,000
The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

Physical Requirements

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency options consist of: Continuously, Frequently, Occasionally and Never.