Bilingual Executive Assistant to the CEO - Permanent - 18177

LRO Staffing; Ottawa; Hybrid; CAD 55,000 - 73,000; Full time

Job summary

A leading staffing agency is seeking a Bilingual Executive Assistant to the CEO. This permanent role offers a hybrid work arrangement and requires strong organizational skills and proficiency in both English and French. The successful candidate will support executive leadership through various administrative tasks, ensuring effective communication and coordination. This is a full-time position with a competitive salary range and excellent benefits.

Benefits

Excellent benefits

Qualifications

• Minimum three years of executive-level administrative experience.
• Proficiency in both English and French.

Responsibilities

• Manage the CEO’s complex calendar and coordinate meetings.
• Prepare executive correspondence and maintain confidential records.
• Organize travel logistics for the CEO and senior executives.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Post-secondary education in administration

Tools

Microsoft Office

Job description

Bilingual Executive Assistant to the CEO - Permanent - 18177

Join to apply for the Bilingual Executive Assistant to the CEO - Permanent - 18177 role at LRO Staffing.

About The Opportunity

LRO Staffing is assisting a valued client in their search for a Bilingual Executive Assistant to the CEO on a permanent basis. Join a dynamic team and play a key role in supporting executive leadership. The role offers a flexible hybrid work arrangement and the chance to gain valuable experience in a fast-paced, high-profile environment.

Responsibilities include:

• Manage the CEO’s complex calendar, prioritize scheduling needs, and coordinate meetings and speaking engagements.
• Prepare, proofread, and distribute executive correspondence with accuracy and professionalism.
• Act as a liaison between the CEO’s office and internal/external stakeholders.
• Maintain confidential records, filing systems, and key contact lists.
• Track HR-related approvals and leave management for staff.
• Prepare expense reports and oversee administrative tasks as required.
• Organize and coordinate logistics for meetings and events.
• Provide administrative support for board meetings, including preparing agendas and briefing materials.
• Arrange travel logistics for the CEO and senior executives, including flights, accommodations, and itineraries.
• Ensure seamless coordination for travel-related details and events.

About You

The successful candidate will have:

• Post-secondary education in administration or equivalent experience.
• Minimum three years of executive-level administrative experience.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication skills in both English and French (written and verbal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work efficiently in a fast-paced, high-profile environment.
• Professionalism and discretion in handling confidential matters.
• Must possess or be able to obtain an enhanced security clearance.

About the Job

This is a permanent position starting as soon as possible, with a hybrid work model requiring a minimum of three days per week in-office. The office is located in downtown Ottawa, with parking at the employee's expense. The role offers full-time hours (37.5 hours/week), a salary range of $55,000 - $73,000, and excellent benefits. Candidates must be double vaccinated against Covid-19, able to obtain a security clearance (reliability status), and pass a criminal check.

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. Alternatively, send your résumé directly to [e-mail]. If you are already registered, contact your Senior Recruiter. Please quote job 18177.

We will contact candidates whose profiles meet the requirements. All candidates must be permitted to work in Canada.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Staffing and Recruiting

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