Bilingual Executive Assistant to the CEO Office

Saint-Gobain North America; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction materials company is seeking a Bilingual Executive Assistant to support the CEO. This role requires 8-10 years of experience in executive support and excellent bilingual communication skills. The successful candidate will be proactive in managing schedules, handling confidential matters, and communicating effectively across the organization. A competitive benefits package is offered.

Benefits

Excellent healthcare: medical, vision, dental

Family support: parental leave, paid time off

Retirement plans

Tuition reimbursement

Pet insurance

Qualifications

• 8 to 10 years of experience supporting senior executives.
• Excellent written and verbal communication skills in French and English.
• Proven expertise in strategic advising.

Responsibilities

• Manage daily operations with senior managers.
• Coordinate meetings and arrange travel for executives.
• Handle confidential information with integrity.

Skills

Proactive communication

Organizational skills

Bilingual (French and English)

Attention to detail

Autonomy

Tools

MS Office

Concur

Job description

Bilingual Executive Assistant to the CEO Office

WHY DO WE NEED YOU?

What will you do?

We are seeking a highly proactive and detail-oriented Bilingual Executive Assistant to manage the administrative responsibilities for our Chief Executive Officer. This individual will serve as a trusted representative of the CEO's Office, demonstrating professionalism, agility in adapting to change, and composure under pressure.

Success in this role requires strong ownership, organizational skills, and the ability to prioritize strategically, coordinate multiple tasks and projects, and synthesize information to support informed decision-making.

IS THIS JOB FOR YOU?

Responsibilities

• Oversee daily operations with senior managers and department leaders, managing calendars, correspondence, expense reports, and preparing or modifying materials and agendas.
• Manage and maintain executive schedules, coordinate meetings, and arrange travel and accommodations using Concur (local, national, and international).
• Collaborate with support teams to ensure operational information is efficiently communicated across the organization.
• Assess, prioritize, and respond appropriately to inquiries, exercising sound judgment.
• Operate autonomously, exercising discretion and strategic decision-making on diverse assignments and projects.
• Handle sensitive and confidential matters with integrity.
• Review reports for accuracy and completeness before presentation.
• Draft, refine, and format key documents, including presentations, correspondence, reports, memos, and emails.

Qualifications and Requirements :

• 8 to 10 years of experience supporting senior executives as an Executive Assistant.
• Excellent written and verbal communication skills in French and English.
• Proven expertise in strategic advising, technical proficiency, and acting as a trusted resource for executive decisions.
• Advanced proficiency in MS Office, especially PowerPoint, with high attention to detail.
• Strong interpersonal skills to foster impactful relationships.
• Ability to handle confidential information professionally.
• Exceptional organizational and time management skills in a fast-paced environment.
• Adaptability and efficiency in dynamic settings, ensuring accuracy.
• Relationship-building skills to facilitate approvals and gather information.
• Self-motivated, proactive, and flexible, with a focus on productivity enhancement.
• Polished, professional presence embodying confidence and sophistication.

A LITTLE MORE ABOUT US

Saint-Gobain North America has been recognized by the Top Employers Institute as one of the best workplaces. Join us to be part of a future where innovation meets sustainability!

LEGAL STATEMENT

Saint-Gobain is committed to inclusivity and equal opportunity, providing accommodations during recruitment upon request, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

BENEFITS IN JOINING US

Our Total Rewards Program offers comprehensive options to support your well-being, including:

• Excellent healthcare: medical, vision, dental, and prescriptions
• Family support: parental leave, paid time off, Employee Assistance Program
• Financial security: retirement plans, employee stock purchase, and savings accounts
• Continuing education and tuition reimbursement
• Recognition programs and health initiatives
• Additional perks: pet insurance, discounts, and cashback offers