Bilingual Executive Assistant - French / English

Bilingual Source; Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a leading investment management organization as a Bilingual Executive Assistant, providing essential administrative support to a senior executive. In this permanent role located in Toronto, you will optimize executive productivity through calendar management, event coordination, and documentation. With a focus on innovation and collaboration, this position offers an opportunity to thrive within a respected financial institution.

Qualifications

• 4-7 years in an executive assistant role, preferably within financial sector.
• Excellent judgment and discretion for handling sensitive matters.
• Strong organizational and time-management skills.

Responsibilities

• Manage EVP’s calendar, schedule travel, and handle correspondence.
• Prepare meeting agendas and document action items.
• Recommend and implement administrative improvements for workflow.

Skills

Bilingual fluency in French and English

Organizational skills

Time management

Judgment and initiative

Communication skills

Discretion

Familiarity with AI productivity tools

Education

Post-secondary education in business administration

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Sector : Investments / Financial Services

Location : Toronto

Type : Permanent Position

About the Role

An opportunity is available for a Bilingual Executive Assistant to provide high-level administrative support to the senior executive of a prominent investment management organization. The role is essential in optimizing executive productivity and enhancing coordination across internal and external stakeholder groups.

As part of a high-performing investment team, you will join a culture that values long-term vision, innovation, and collaborative success. This position offers the benefits of working within a well-established financial institution while enjoying the close-knit, agile feel of a specialized investment division.

Key Responsibilities

Executive Support & Calendar Management :

• Manage the EVP’s calendar, schedule and coordinate travel, draft emails, handle correspondence, prioritize inquiries, and oversee daily communications.

Prioritization & Adaptability :

• Balance multiple priorities, adjust to shifting demands, and apply strong business judgment.

Meeting Coordination :

• Prepare meeting agendas, document action items, follow up on outcomes, and support materials for board and investment committee meetings.

Documentation & Presentation :

• Produce high-quality documents, presentations, and briefing materials using MS Word, Excel, and PowerPoint.
• Work closely with internal teams to organize meetings, manage reporting needs, and support ongoing projects.

Process Optimization :

• Recommend and implement administrative improvements for workflow efficiency and information management.

File & Information Management :

• Organize and maintain confidential records and databases.

Event Management :

• Coordinate internal events, including logistics, presenters, IT setup, live translation, and follow-up communication—ensuring confidentiality and smooth execution.

Administrative Support to Departments :

• Support Talent and Finance teams with onboarding, expense processing, and ad hoc tasks.
• Work with executive assistants across the organization on special projects and participate in internal committees.

Candidate Profile

Experience :

• 4–7 years in an executive assistant role, preferably within the financial sector. Post-secondary education in business administration or a related field is required; a bachelor's degree is an asset.
• Bilingual fluency in French and English (oral and written) is essential.
• Excellent judgment, initiative, and discretion in handling sensitive matters.
• Strong organizational and time-management skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with AI productivity tools (e.g., Co-Pilot, ChatGPT) is a plus.
• Confident communicator with a collaborative and professional demeanor.
• Ability to build trusted relationships and influence without authority.

Why Apply?

This is a rewarding opportunity to support a senior executive in a respected and growing investment firm. You’ll play a key role in ensuring operational excellence while contributing to a culture that values integrity, innovation, and mutual respect.

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Executive Assistant • Greater Toronto Area, Canada