Bilingual Executive Assistant

Bilingual Source; Ontario; Hybrid; CAD 80,000 - 115,000; Full time

Job summary

A reputable investment firm in Toronto is seeking a Bilingual Executive Assistant & Technician. In this role, you will support an EVP by managing schedules, preparing meeting materials, and coordinating cross-departmental communications in both French and English. The ideal candidate has 4–7 years of executive support experience and proficiency in Microsoft Office. This full-time, permanent position offers a hybrid work environment with a competitive salary range of CA$80,000.00 – CA$115,000.00 per year.

Qualifications

• 4–7 years of experience in executive support.
• Mastery of Microsoft Office and digital tools.
• Ability to manage multiple moving parts effectively.

Responsibilities

• Coordinate EVP’s schedule and manage inboxes.
• Prepare materials for high-stakes meetings.
• Create PowerPoint decks and Excel trackers.
• Organize events and manage logistics.
• Act as liaison between internal teams.

Skills

Fluent bilingualism (French + English)

Excellent judgment

Organizational skills

Calm under pressure

Proactive mindset

Education

Post-secondary training in admin, business, or related field

Tools

Outlook

Word

Excel

PowerPoint

AI tools (e.g., ChatGPT or Co-Pilot)

Job description

This range is provided by Bilingual Source. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$80,000.00 / yr - CA$115,000.00 / yr

Location : Toronto

Type : Permanent Position

Model : Hybrid

Location : Toronto (Hybrid – in-office as needed)

Step into a high-impact, fast-paced role supporting executive leadership at a senior level. As the Bilingual Executive Assistant & Technician , you’ll be the right hand to an EVP in the investment sector, streamlining communications, managing priorities, and coordinating across multiple departments—all while working in both French and English.

What You’ll Get to Do :

• Own the EVP’s schedule : Coordinate calendars, manage inboxes, handle correspondence, and arrange travel
• Support high-stakes meetings : Prep materials, track board and committee sessions, take action notes, and follow up
• Create polished deliverables : Build PowerPoint decks, Excel trackers, Word documents, and briefings
• Run events : Organize internal / external events, from dry runs to live translations and post-event feedback
• Optimize operations : Improve administrative processes, manage confidential files, and support onboarding
• Collaborate cross-functionally : Act as liaison between internal teams, finance, talent, and project stakeholders
• Participate in special assignments and committees that contribute to departmental success
• Work in French and English , communicating with senior stakeholders, vendors, and partners

What You Bring :

4–7 years of experience in executive support, plus post-secondary training in admin, business, or related field

Fluent bilingualism (French + English) —oral and written

Mastery of Outlook, Word, Excel, PowerPoint , and digital tools; bonus if familiar with AI tools like ChatGPT or Co-Pilot

Excellent judgment, organizational skills, and calm under pressure

A collaborative, proactive mindset and the ability to manage multiple moving parts

Discretion, professionalism, and a polished communication style

Other Details :

Full-time, permanent role

Occasional travel may be required

Hybrid work environment with in-office presence as needed

Why Apply?

This is a rewarding opportunity to support a senior executive in a respected and growing investment firm. You’ll play a key role in ensuring operational excellence while contributing to a culture that values integrity, innovation, and mutual respect.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Financial Services, Insurance, and Investment Management

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