Bilingual Event Planner

Stafflink; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A confidential non-profit organization in Toronto is seeking a Bilingual Event Planner to join their team on a full-time, permanent basis. The role involves planning major events, managing logistics, and fostering relationships with volunteers. Ideal candidates should be fluent in English and French with five years of event planning experience. This hybrid position requires three days on-site per week and offers the opportunity to create meaningful experiences for members.

Qualifications

• Fluently written and spoken English and French.
• Five years of experience in event planning.
• Ability to travel for in-person events across Canada.

Responsibilities

• Plan and run major national and regional events.
• Coordinate logistics such as venues, contracts, and timelines.
• Track event budgets and manage invoices.

Skills

Bilingual in English and French

Event planning experience

Strong organizational skills

Excellent communication abilities

Education

Education in a relevant field

Certified Meeting Planner (CMP) designation

Job description

Our Non-Profit client is confidentially hiring for a Bilingual Event Planner to join their team on a full time, permanent basis! This is an exciting opportunity working in a hybrid model, working 3 days onsite downtown Toronto per week.As a Bilingual Event Planner, you’ll help create meaningful experiences for members through events and volunteer initiatives. You’ll play a key role in planning and delivering the organization’s major events—such as National Conferences - while also supporting regional professional development events. You’ll also foster strong relationships with volunteers across the country and help ensure their ongoing engagement and success. Key Responsibilities Event Planning & Execution (40%)

• Help plan and run major national and regional events.
• Coordinate logistics such as venues, contracts, timelines, and on-site delivery.
• Recommend new event ideas and improvements.
• Work with internal teams and vendors to deliver high-quality member experiences.
• Track post-event feedback and recommend enhancements.
• Develop and implement volunteer engagement plans.
• Support recruitment and communication with regional volunteers.
• Coordinate volunteer involvement in events and initiatives.
• Promote a positive volunteer experience and address any concerns.

Consultation & Insights (10%)

• Share ideas and insights on how to improve member and volunteer experiences.
• Contribute to team brainstorming and strategy sessions.
• Present recommendations and findings to leadership.

Budget & Administration (20%)

• Track event budgets and manage related invoices.
• Identify and flag budget concerns.
• Ensure cost-effective planning without compromising event quality.

Qualifications

• Bilingual in English and French ( fluently written and spoken).
• Five years experience in event planning in national conferences, webinars, seminars, regional summits and council meetings.
• Certified Meeting Planner (CMP) Designation completed or already in progress.
• Education completed within relevant field.
• Strong organizational and project management skills.
• Excellent communication and collaboration abilities.
• Able and willingness to travel for in-person events across Canada throughout the year.