Bilingual Document Specialist (Remote)

Mc Carthy Tetrault; Vancouver; Remote; CAD 52,000 - 62,000; Full time

Job summary

A leading law firm is seeking a Bilingual Document Specialist to manage legal document production, ensuring accuracy and quality. The ideal candidate will have a college certificate, excellent attention to detail, and experience in a professional environment. This position offers remote work flexibility, outstanding benefits, and opportunities for professional development.

Benefits

Outstanding benefits from day one

Competitive compensation

Professional development opportunities

Generous time off

Qualifications

• Minimum 3 years of experience in a professional environment.
• MOS Certification in Word or completion within 1 year.
• Knowledge of legal terminology and procedures is an asset.

Responsibilities

• Create legal documents through various methods.
• Proofread and check documents for accuracy.
• Collaborate with departments to meet deadlines.

Skills

Attention to detail

Proofreading

Interpersonal skills

Communication skills

Analytical skills

Education

College certificate in office administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Job description

Job Description

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been recognized for the eleventh consecutive year in 2023 as a leading firm. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We embrace inclusion in all its forms and provide tools and opportunities for our people to reach their full potential.

This position can be based out of Toronto, Vancouver, Calgary, or Montreal. It benefits from a fully remote work schedule.

Shifts (remote):

• Tuesday to Saturday 12 PM - 8 PM ET
• Monday to Friday 7 PM - 3 AM ET

Salary Range: $52,000 - $62,000 annually

As a Bilingual Document Specialist, your responsibilities will include:

1. Creating various legal and other documents through copy typing, transcription, scanning, or other methods, including converting styles, mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, and using graphics applications.
2. Proofreading and checking documents for formatting, spelling, grammar, clarity, and accuracy, including document version comparisons and corrections.
3. Developing understanding of the Firm’s procedures for document production from precedents.
4. Responding promptly to requests, meeting deadlines, and collaborating with other departments and individuals.
5. Applying word processing expertise to complex legal and other documents.
6. Managing workload fluctuations with minimal supervision.
7. Performing quality control and reviewing work of others as needed.
8. Offering assistance and mentorship to team members.
9. Managing document production requests, prioritizing, and coordinating work.
10. Supporting document production using Microsoft applications such as Word, Excel, PowerPoint, Visio.
11. Logging, tracking, and responding to support requests in a timely manner.
12. Managing escalation and problem ownership related to document production support.
13. Reviewing procedures and recommending solutions for document support issues.
14. Performing other duties as assigned.

As our ideal candidate, you will have:

1. A college certificate in office administration, legal specialization, or related field.
2. At least three years of experience in a professional environment, with experience in document production being an asset.
3. Minimum MOS Certification in Word or completion within 1 year of employment.
4. Knowledge of legal terminology and procedures is an asset.
5. Excellent attention to detail and skills in spelling, grammar, and proofreading in both French and English.
6. Strong interpersonal and communication skills.
7. Ability to transfer knowledge effectively using various techniques and software.
8. Patience, flexibility, and effective stress management.
9. Well-organized with meticulous attention to detail.
10. Approachable and personable demeanor.
11. Strong analytical and problem-solving skills.
12. Ability to adapt to different work schedules, including weekends and holidays.
13. Confidence in working independently and making decisions.
14. Typing speed of 80-100 words per minute.

Benefits include:

• Outstanding benefits from day one, including insurance and wellness reimbursements.
• Competitive compensation, paid overtime, and generous time off.
• Professional development opportunities and a culture of feedback.
• Community involvement and a commitment to diversity and inclusion.
• A collaborative and cohesive work culture.

We thank all applicants for their interest; only those selected will be contacted. We are an equal opportunity employer committed to an inclusive environment. Please notify us if you require accommodations during the recruitment process.