Bilingual Administrative / Executive Assistant

Randstad Canada; Toronto; Hybrid; CAD 59,000 - 70,000; Full time

Job summary

A leading staffing and recruitment firm in Toronto seeks a bilingual Executive Assistant to support a C-suite executive. The role requires strong organizational skills, strategic thinking, and proficiency in M365. You will manage the executive's calendar, travel, and communications while ensuring smooth office operations. This full-time position offers competitive compensation and a hybrid work model, allowing for flexibility in remote and in-office work.

Benefits

Competitive Compensation

Work-Life Balance

Structured Onboarding

Career Growth

C-Suite Exposure

Qualifications

• 5 years of experience in a similar role.
• Ability to remain calm and effective under pressure.
• Openness to adopting new technologies, including AI tools.

Responsibilities

• Provide comprehensive administrative and logistical support.
• Orchestrate and manage a dynamic and complex executive calendar.
• Act as a primary gatekeeper for the executive.
• Arrange and manage comprehensive travel itineraries.
• Coordinate with internal teams and external partners.
• Manage conflicting priorities and multiple incoming requests.

Skills

Bilingual (English and French; written and spoken)

Organizational Prowess

Strategic & Proactive Mindset

Communication Skills

Technical Proficiency

Professional Attributes

Tools

M365 suite (Outlook, Teams, Word)

CRM software (e.g., Salesforce)

Job description

Overview

We are seeking a highly organized, proactive, and strategic bilingual Executive Assistant to become an indispensable partner to a C-suite executive. This role is critical to the executive's success, demanding a professional who can anticipate needs, flawlessly manage complex administrative tasks, and contribute to strategic objectives. The ideal candidate will thrive in a fast-paced, high-confidentiality environment, acting as a key gatekeeper and ensuring the seamless operation of the executive's office.

The company in question specializes in audit and assurance, tax, deals, and consulting.

Job Opening : Executive Assistant to C-Suite Executive

Location : Toronto, ON

Position Type : Permanent, Full-Time

Work Model : Hybrid (Strong preference for 2-5 days / week in-office)

Advantages

Competitive Compensation - 70,000$

Work-Life Balance : A hybrid work model offering the flexibility of both remote and in-office work.

Job Security : This is a permanent, full-time position offering stability.

Structured Onboarding : We invest in your success with a 2.5-week intensive "boot camp" featuring presentations, facilitated sessions, and a dedicated buddy to guide you.

Career Growth : This role offers a pathway for career progression that is dependent on your individual journey and commitment to professional development.

C-Suite Exposure : Gain invaluable experience working directly with top-level leadership and participating in high-level business operations.

Responsibilities

• Executive Support : Provide comprehensive administrative and logistical support, enabling the executive to focus on high-priority strategic initiatives.
• Calendar Management : Orchestrate and manage a dynamic and complex executive calendar, strategically scheduling appointments, de-conflicting priorities, and coordinating across multiple time zones.
• Communication & Inbox Management : Act as a primary gatekeeper for the executive by managing their inbox, triaging incoming requests, and drafting professional emails and correspondence.
• Travel Coordination : Arrange and manage comprehensive domestic and international travel itineraries, considering stakeholder preferences and ensuring all logistical details are handled seamlessly.
• Stakeholder & Account Coordination : Perform heavy and complicated account management, coordinating with internal teams and external partners to manage relationships and ensure smooth operations for visiting leadership.
• Logistical Oversight : Manage conflicting priorities and multiple incoming requests efficiently, ensuring deadlines are met and operations run smoothly.

Qualifications

• Bilingual (English and French; written and spoken)
• 5 years of experience in a similar role
• Organizational Prowess : Highly organized with an exceptional, meticulous attention to detail. Proven ability to remain calm and effective under pressure.
• Strategic & Proactive Mindset : A forward-thinker who anticipates needs and understands the "why" behind tasks, rather than just completing a checklist.
• Communication Skills : A strong and articulate communicator, capable of collaborating effectively with internal and external stakeholders at all levels.
• Technical Proficiency : Tech-savvy with advanced proficiency in the M365 suite (Outlook, Teams, Word, etc.). Experience with CRM software (e.g., Salesforce) is a significant asset. Openness to adopting new technologies, including AI tools.
• Professional Attributes : Possesses strong business acumen and critical thinking skills. Demonstrates a strong backbone, recognizes professional boundaries, and is thick-skinned and deeply committed to the role's success and demands.

Summary

If you are interested,

1) Please email your resume to [e-mail], with a subject line of admin / executive assistant

2)Apply to this job posting

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada\'s workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.