Bilingual Administrative Assistant II (Eng / Fre)

BGIS; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

BGIS is seeking a Bilingual Administrative Assistant II to provide coordination and support in various administrative tasks. This role involves managing Purchase Orders, generating reports, and ensuring client satisfaction. Ideal candidates will have a high school diploma and 1-3 years of administrative experience, alongside strong communication and organizational skills.

Qualifications

• More than one year up to three years of relevant experience.
• Proficiency with MS Office suite.
• Self-motivated and able to work independently.

Responsibilities

• Carry out daily clerical duties to ensure adequate administrative support.
• Manage the Purchase Order process.
• Generate reports and perform preliminary analysis.

Skills

Administrative experience

Proficiency with MS Office

Interpersonal skills

Time management

Organizational skills

Written communication

Verbal communication

Education

High school diploma or equivalent

Job description

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we focus on enabling innovation through our services and actively seek new opportunities to benefit our clients' businesses. We manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. Further information is available at our website.

SUMMARY

The Bilingual Administrative Assistant II (English/French) provides coordination and support in areas such as the Purchase Order process, report generation, research, timeline/attendance reporting, and Human Resource administration issues.

KEY DUTIES & RESPONSIBILITIES

1. Carry out daily clerical duties to ensure BGIS receives adequate administrative support.
2. Manage the Purchase Order process.
3. Generate reports as required and perform preliminary analysis using Oracle, Maximo, or HRMS.
4. Conduct research as needed (financial supplier inquiries, operational issues).
5. Act as a first-level contact for supplier inquiries.
6. Provide administrative support for an office site or department.
7. Maintain client satisfaction and positive relations with BGIS external contacts.
8. Perform other related administrative duties as required.
9. Perform other duties as assigned.

MINIMUM EDUCATION

High school diploma or equivalent.

JOB-RELATED EXPERIENCE

More than one year up to three years of relevant experience.

KNOWLEDGE AND SKILLS

• One to three years of administrative experience.
• Proficiency with MS Office suite.
• Self-motivated and able to work independently.
• Good interpersonal skills.
• Strong time management and organizational skills.
• Excellent written and verbal communication skills.

Licenses and/or Professional Accreditation

None required.

At BGIS, we believe that diversity and inclusion are key drivers of our business success. We are committed to maintaining a barrier-free recruitment process and providing equal employment opportunities to individuals of all backgrounds. Promoting diversity is essential to our ongoing organizational success.