Bilingual Administrative Assistant (FR & EN),

Baxter International Inc.; Mississauga; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company that is revolutionizing kidney care! This role offers an exciting opportunity to support office operations while providing exceptional administrative assistance to senior leaders. As part of a dynamic team, you will manage vendor relationships, oversee facilities maintenance, and ensure smooth office operations in a fast-paced environment. Your bilingual skills in French and English will be essential in this role, enabling effective communication across departments. If you thrive in a collaborative atmosphere and are driven to make a difference, this position is perfect for you.

Qualifications

• 3-5 years of corporate experience in a global organization.
• Strong organizational and communication skills required.

Responsibilities

• Manage day-to-day office operations and maintain supply inventory.
• Liaise with vendors and manage contracts and relationships.

Skills

Bilingual (French/English)

Organizational Skills

Communication Skills

Interpersonal Skills

Education

Bachelor's or Diploma in Business Administration

Tools

Microsoft Suite

Job description

Vantive: A New Company Built on Our Legacy

Since last year, Baxter has been on a journey to separate our Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

Your Role:

In this role, you will support our office operations and provide administrative support to multiple senior leaders and their respective departments. The ideal candidate will be fluent in both English and French and possess strong organizational skills to manage general office administration, vendor management, calendar management, preparing information, managing invoices, assisting with projects and presentations alongside other duties. The incumbent must have the ability to manage multiple competing priorities in a fast-paced and complex environment without loss of composure. Strong communication and interpersonal skills are also required in order to interact at the executive level. This role is critical in ensuring the smooth functioning of our office environment while providing exceptional support to our team.

What you'll be doing:

1. A. General Office Administration
   • Manage day-to-day office operations.
   • Maintain office supplies inventory and order supplies as needed.
   • Prepare and distribute internal communications, reports, and documentation.
   • Support mailing, shipping, and receiving.
   • Assist with scheduling meetings, events, coordinating travel arrangements, and managing calendars for team members.
   • Ensure a clean and organized office environment.
2. B. Vendor/PO Management:
   • Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships.
   • Monitor vendor performance and ensure compliance with service agreements.
   • Process invoices and maintain accurate records of all transactions related to vendors.
   • Assist in identifying and sourcing new vendors to meet company needs.
3. C. Facilities Maintenance:
   • Oversee maintenance requests and coordinate repairs with external contractors and service providers.
   • Conduct regular inspections of the office to ensure compliance with health and safety regulations.
   • Serve as a point of contact for facility-related issues and concerns.
4. D. Translation Services:
   • Light translation for internal communication and documents.
   • Manage translation services requests across departments.

What you'll bring:

• Bachelor's or Diploma in Business Administration or similar.
• 3 - 5 Years of corporate experience with a global organization.
• Must be Bilingual (French/ English).
• Proficient Verbal and Written French and English.
• Proficient with Microsoft Suite of products.

Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

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