Bilingual Administrative Assistant

Canada Mortgage and Housing Corporation; Ottawa; On-site; CAD 46,000 - 59,000; Full time

Job summary

Join Canada Mortgage and Housing Corporation as a Bilingual Administrative Assistant, serving as the key communication link across sectors. This role involves scheduling, document preparation, and administrative support, providing a fantastic opportunity to grow within the organization while making a real impact in housing systems across Canada.

Benefits

Annual paid vacation

Annual individual performance incentive

Comprehensive group insurance plan

Support for personal and professional growth

An inclusive workplace culture

Qualifications

• At least 2 years of experience in an administrative environment.
• Ability to maintain effective relationships with all levels of management.
• Strong attention to detail and accuracy.

Responsibilities

• Schedule conference calls and prepare meeting materials.
• Manage director’s calendar and monitor inboxes.
• Organize logistics and provide budget administration services.

Skills

Interpersonal skills

Organizational skills

Microsoft Office proficiency

Bilingualism (French and English)

Education

High School diploma

College diploma or certificate in office administration or office management

Job description

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Language Skill Levels (Read/Write/Speak):CBC

Security Requirement: Secret

Salary:Our salaries generally range from $46817.3to $58521.62and are based on qualifications and experience.

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a permanent employee:

• Annual paid vacation.
• Annual individual performance incentive.
• Comprehensive group insurance plan to support your well-being from day one.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role
Join the Corporate Administrative Support Team in the role of Bilingual Administrative Assistant. In this role, you will act as the first point of contact and establish communication links between all sectors and with various levels of leadership and staff. This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.

What you’ll do:

• Schedule conference calls, prepare meeting material and agendas, attend management team meetings, take note of follow-up action items and monitor status of deliverables.
• Manage director’s calendar, monitor inboxes and flag issues requiring immediate action or attention.
• Anticipate and prepare materials and documents, including proofreading and formatting of PowerPoint presentations, reports, tables, charts. Draft correspondence and other communication products.
  Organize logistics requirements, including travel arrangements for internal and external meetings, events and training. Provide budget administration services including support pertaining to travel and expense claims, procurement requests, processing invoices, maintaining operating budgets, update financial signing authorities.
• Retain key knowledge and information in line with corporate record management practices and security requirements.
• Support new hires by organizing onboarding and orientation materials.
• Support computer software and system utilization, providing advice and guidance to the client/team in the application of basic software applications.
• Maintain divisional SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists.

What you should have:

• A High School diploma with at least 2 years of experience in an administrative environment.
• Strong interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity).
• The ability to build and maintain effective relationships with all levels of management and staff throughout the corporation.
• A strong attention to detail and high level of accuracy.
• Organizational skills, the ability to work in a fast-paced environment and to prioritize multiple competing assignments.
• An advanced knowledge of Microsoft Office Word, Excel, and PowerPoint.
• Effective oral and written communication skills.
• Bilingualism (French and English).

It would be great if you also had:

• A College diploma or certificate in office administration or office management.
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures.

Posting closing date: Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process . If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!