Bilingual Administrative Assistant

Randstad Canada; Montreal; On-site; CAD 1,000; Full time

Job summary

A leading company is seeking a Bilingual Administration Assistant in Quebec to support senior managers with various administrative tasks. The role involves managing calendars, coordinating meetings, and handling sensitive information. This full-time position offers competitive pay and opportunities for professional growth.

Benefits

Opportunities for professional growth and development

Competitive hourly rate

Full-time hours on a 6-month assignment

Friday afternoons off

Qualifications

• 3-5 years of administrative support experience required.
• Bilingual in French and English (written and spoken) is essential.
• Experience handling sensitive information with discretion.

Responsibilities

• Manage complex calendars and schedules, including travel arrangements.
• Coordinate and organize meetings, including audio-visual needs.
• Prepare and process expense reports and invoices.

Skills

Organizational skills

Communication

Proactive thinking

Customer service orientation

Education

High school diploma or equivalent

Tools

MS Office

Concur

SAP ERP

Job description

Are you looking for a challenging role where you will have the opportunity to make a significant impact on an industry leader? Do you have excellent relationships, a creative streak, and strong attention to detail?

If so, this role may be for you! As a key member of the team, the Bilingual Administration Assistant will handle various administrative and clerical tasks to support the daily operations of multiple senior managers and departments. The candidate will ensure the smooth functioning of all office-related activities.

Role Details

• Location: Saint-Laurent, Quebec (Onsite)
• Salary: $31.42/hour
• Duration: 6-month contract (with potential extension)

Advantages

• Full-time hours on a 6-month assignment
• Competitive hourly rate of $31.42
• Onsite role
• Opportunities for professional growth and development
• Schedule: Monday to Friday, 37.5 hours/week, with Friday afternoons off

Responsibilities

1. Manage complex calendars and schedules, including travel arrangements (domestic and international)
2. Coordinate and organize meetings, including audio-visual and conference needs
3. Make room reservations, prepare rooms, and handle logistics and tidying
4. Prepare and process expense reports and invoices
5. Create and edit presentations, spreadsheets, and flowcharts
6. Greet visitors and ensure safety compliance
7. Answer and redirect phone calls as needed
8. Provide general information in person or by phone
9. Handle mailings and courier deliveries
10. Order, receive, and set up business meals
11. Manage office supplies inventory
12. Participate in organizing local activities (events, social committees, United Way, etc.)
13. Support HR with timesheet follow-up and related tasks
14. Assist Finance with supplier and invoice processing

Qualifications

Minimum Qualifications

• Experience handling sensitive information with discretion
• Excellent organizational skills, proactive thinking, and prioritization
• Strong communication skills in French and English (phone, email, in person)
• High school diploma or equivalent
• 3-5 years of administrative support experience

Desired Qualifications

• Bilingual proficiency in French and English (written and spoken)
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Experience with Concur and SAP ERP systems
• Basic accounting knowledge
• Versatile, autonomous, organized, and customer service-oriented
• Team player with strong interpersonal skills
• Ability to plan, coordinate, and multitask effectively
• Reliable, flexible, and rigorous

Summary

If you are interested in the Bilingual Administration Assistant role in Quebec, apply online today!

Randstad Canada is committed to diversity, equity, and inclusion. We strive to create an accessible workplace and welcome applicants with accommodation needs. Please contact [e-mail] for support throughout the hiring process.