Bidding and Proposal Administrator

LaPrairie Group of Companies; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the construction and service sectors is seeking a Bidding and Proposal Administrator in Calgary. The role involves managing proposal submissions, overseeing office management, and supporting an estimating team. Ideal candidates will have 3-5 years of experience in administration, excellent writing skills, and be adept at multitasking in a fast-paced environment.

Qualifications

• 3-5 years of experience in administration or proposal administration.
• Strong knowledge of Microsoft Office products.
• High level of sound and independent judgment.

Responsibilities

• Manage proposal submissions, including information collection and adherence to requirements.
• Conduct office management duties, such as prioritizing tasks and maintaining order.
• Coordinate domestic and international shipments.

Skills

Excellent writing skills

Independent work

Time management

Prioritization

Knowledge of Microsoft Office

Education

Post-secondary degree in Business

Job description

LaPrairie Group of Companies is looking for a Bidding and Proposal Administrator to join its team in downtown Calgary, Alberta.

The Bidding and Proposal Administrator will be responsible for assisting LAPRAIRIE's estimating team with formal proposal submissions, managing the Calgary Office and facilitating Reception duties.

We are looking for a candidate who is experienced in the duties outlined below, is comfortable managing multiple tasks and thrives working independently.

Job Responsibilities

Proposal Administration Duties

• Review proposal instructions, facilitate collection of necessary information and ensure adherence to proposal submission requirements.
• Review and maintain LAPRAIRIE's proposal account databases, search for applicable opportunities and distribute information for management review.
• Track submitted proposals and corresponding results.
• Other related duties as assigned.
  
  

Office Management / Reception Duties

• Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
• Ensure office is kept clean and orderly.
• Coordinate domestic and international shipments.
• Order office supplies and maintain supply inventory.
• Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
• Facilitate office safety program and coordinate online training.
• Complete accounting coding tasks and data entry.
• Other related duties as assigned.
  
  

Requirements

• 3-5 years of experience working in administration / proposal administration / business development, or similar field.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Independent worker with superior time management skills.
• Able to prioritize tasks and complete duties with minimal supervision.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• High level of sound and independent judgment, reasoning, and discretion.
• Post-secondary degree, diploma or designation relating to Business, Business Administration, or another related field, is an asset.
• Maintain a high level of confidentiality in all interactions.
  
  

Please note, this is an in-office position. Work-from-home arrangements are not being offered.

LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 43 years. https://laprairiegroup.com/