Banquet Coordinator

ByPeterandPauls.com; King; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Venue perks

Career growth opportunities

Job summary

Bypeterandpauls is seeking a Wedding Detailer to join our team. The Banquet Coordinator will work closely with couples, the Sales Department, and Culinary Team to ensure every wedding is planned, executed, and seamless from planning through the event day.

The ideal candidate has hospitality or wedding operations experience, exceptional organizational skills, and the ability to manage multiple details and vendors in a fast-paced environment.

Qualifications

• Experience in hospitality, weddings, event planning, or banquet operations is required.
• Strong understanding of wedding receptions, banquet service, and event coordination is an asset.
• Excellent organizational skills with an exceptional eye for detail.
• Ability to read and interpret floor plans, event timelines, and function sheets.
• Comfortable communicating with clients, vendors, and multiple internal departments.
• Proficient in Microsoft Office and general computer applications.
• Smart Serve certification required.
• First Aid and WHMIS training required.

Responsibilities

• Act as the primary point of contact for couples during the final stages of their wedding planning journey.
• Conduct final details appointments to review timelines, floor plans, seating, menus, and vendor information.
• Collect and confirm final guest counts and ten-day guarantees.

Skills

Hospitality experience

Event coordination

Organizational skills

Reading floor plans

Vendor coordination

Microsoft Office

Customer service

Tools

Smart Serve

First Aid/WHMIS

Job description

Are you passionate about weddings, hospitality, and creating unforgettable experiences? We are looking for an organized, enthusiastic, and detail-oriented wedding detailer to join our team!

The Banquet Coordinator plays an important role in bringing each couple's vision to life. Working closely with our wedding clients, the Sales Department, and Culinary Team, you will ensure every wedding is carefully planned, beautifully executed, and seamless from the initial planning stages through to the day of the event.

Key Responsibilities

• Act as the primary point of contact for couples during the final stages of their wedding planning journey.
• Conduct final details appointments with clients to review and confirm all wedding arrangements, including timelines, floor plans, seating arrangements, menus, vendor information, and special requests.
• Collect and confirm final guest counts and ten-day guarantees, ensuring all event details are accurate and up to date.
• Prepare, organize, and distribute detailed wedding function sheets and event packages to all relevant departments.
• Coordinate wedding rehearsals, ceremonies, cocktail hours, receptions, and other special event requirements.
• Work directly with couples, their families, and outside vendors to ensure all expectations are met.
• Oversee and assist with wedding room set-ups, client décor placement, table arrangements, and last-minute changes.
• Ensure all wedding details are executed according to the couple's approved plans and event agenda.
• Greet clients, provide professional on-site support, and resolve any concerns that may arise throughout the event.
• Maintain a strong presence during the event to ensure quality, consistency, and exceptional guest service.
• Assist the Director of Sales with venue tours, client inquiries, administrative responsibilities, and other duties as required.

Qualifications & Experience

• Previous experience in hospitality, weddings, event planning, or banquet operations is required.
• Strong understanding of wedding receptions, banquet service, and event coordination is an asset.
• Excellent organizational skills with an exceptional eye for detail.
• Ability to read and interpret floor plans, event timelines, and function sheets.
• Comfortable communicating with clients, vendors, and multiple internal departments.
• Proficient in Microsoft Office and general computer applications.
• Smart Serve certification required.
• First Aid and WHMIS training required.
• Flexible availability, including evenings, weekends, and holidays.
• Exceptional attention to detail and the ability to anticipate client needs.
• Excellent written and verbal communication skills.
• Strong leadership, problem-solving, and decision-making abilities.
• Ability to manage multiple events and competing priorities in a fast-paced environment.
• Professional, approachable, and customer-focused demeanor.
• Ability to remain calm, organized, and solution-oriented under pressure.
• Strong interpersonal skills with the ability to work independently and as part of a team.
• A positive attitude and genuine passion for weddings and creating memorable experiences.

What We Are Looking For

We are looking for someone who understands that a wedding is more than just an event - it is one of the most exciting days in a couple's life. From a baptism to an anniversary celebration, each of these milestones is incredibly important.

The ideal candidate is proactive, personable, highly organized, and takes pride in ensuring that no detail is overlooked. You should be comfortable taking ownership of an event while working collaboratively with the entire team to deliver an exceptional experience.

If you love weddings and social occasions, thrive in a fast-paced hospitality environment, and take pride in making every detail perfect, we would love to hear from you!

• Competitive wage based on experience and qualifications.
• Opportunities for professional growth and career advancement.
• Employee perks and venue-related benefits.