Badging and Clearance Coordinator

Kiewit; Darlington; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Job summary

Kiewit Nuclear Solutions in Darlington, Ontario, is seeking a Badging and Clearance Coordinator to support security clearance for SMR-X project personnel and manage training materials and records. The role includes issuing badges, tracking employee information, updating clearance statuses, and coordinating OPG clearance applications, with 5 days in-person on site.

Requirements include 2 years office experience and strong Excel skills.

Qualifications

• Minimum 2 years of office experience.
• Strong attention to detail with the ability to multi-task.
• Advanced Microsoft Excel skills.
• Post-secondary education in Business Administration, Management, Security, or related.
• Excellent verbal and written communication.
• Strong organizational and time management skills.
• Customer service orientation.
• Ability to coordinate with associated department.
• Clear and concise communication to all levels of the organization.

Responsibilities

• Issue site access badge to project personnel upon eligibility verification.
• Maintain accurate tracking of badges and employee information.
• Update badge status in badging software as eligibility changes.
• Monitor inventory and maintenance for badging equipment and software.
• Initiate OPG Clearance Applications for SMR-X personnel and subcontractors.
• Assist in completing and submitting clearance applications with proper documentation.
• Track clearance progress and follow up with applicants and OPG Office.
• Track and confirm completion of clearance renewals and active status.
• Ensure adherence to project security protocols and confidentiality.
• Use LMS to update security clearance status for personnel.
• Work 5 days in-person on project-site.

Skills

Attention to detail

Multi-tasking

Customer service orientation

Verbal and written communication

Time management

Education

Post-secondary in Business Admin/Security

Tools

Badging software

Learning management system

Microsoft Excel

Job description

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Home District/Group:Kiewit Nuclear Solutions

Department:Safety

Market:Nuclear

Employment Type:Full Time

Position Overview

The Badging and Clearance Coordinator is responsible for supporting the security clearance process for all employees assigned to the SMR-X Project as well as, day to day preparation and handling of training material and records.

District Overview

Kiewit Nuclear Solutions offers comprehensive engineering, project management, and construction services throughout North America, with a specialized focus on the nuclear sector. Our extensive experience ranges from carbon-free small modular reactors to supporting Department of Energy missions in science, environmental stewardship, and nuclear security. We proudly serve the power utility, renewable energy, industrial, and infrastructure markets, combining expertise to drive innovative, safe, and sustainable solutions.

Location

This position is located at our active project site in Darlington, Ontario. Candidates must be flexible and willing to work various shifts, including nights, days, and weekends, to meet project demands. Embracing a work schedule that supports continuous safety oversight is essential to this role's success.

Responsibilities

• Issue site access badge to SMR-X project personnel upon verification of eligibility
• Maintain accurate tracking of all badges and corresponding employee information
• Using badging software, perform updates to site access badge status based on changes in personnel eligibility and access permissions
• Monitor inventory and maintenance needs for badging equipment and software
• Initiate OPG Clearance Applications with SMR-X employees, subcontractors and potential new hires.
• Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements.
• Track status of clearance application progress for project personnel, follow up with applicants and OPG Clearance Office as required
• Track and confirm completion of security clearance renewals, ensuring employees maintain active clearance status.
• Ensure adherence to project security protocols and maintain confidentiality
• Use of learning management system to update status of security clearance for project personnel
• 5 days in-person on project-site

Qualifications

• Minimum 2 years of office experience.
• Very strong attention to detail with the ability to multi-task on a regular basis.
• Advanced skills in Microsoft Excel and other applications
• Post-secondary learning in Business Administration, Business Management, Security, or relevant experience.
• Excellent verbal and written communication skills.
• Demonstrated strong organizational and time management skills.
• Must have a strong customer service orientation.
• Ability to prioritize and coordinate with associated department.
• Must be able to communicate clearly and concisely to all levels of the organization. #LI-IS1

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary
• Openings are to fill both existing vacancies and newly created positions

Base Compensation:$55,000/yr -$70,000/yr
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.