[B] Unit Clerk - Regular Full Time [BMR UC 1.00] AgeCare Mount Royal

AgeCare; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player seeks a dedicated Clerk to support the Nursing Department with essential clerical tasks. This role involves maintaining schedules, managing staffing levels, and ensuring efficient communication within the team. The ideal candidate will possess strong administrative skills, including proficiency in Microsoft Office and experience with payroll systems. If you are motivated by the opportunity to serve seniors with dignity and respect, this is a fantastic chance to contribute to a compassionate and supportive environment. Join a team that values ethics, integrity, and the well-being of its residents.

Qualifications

• Experience in an administrative role with a focus on clerical support.
• Strong typing skills and proficiency in Microsoft Office required.

Responsibilities

• Maintain nursing department schedules and staffing levels.
• Provide clerical support and manage documentation for payroll and scheduling.

Skills

Administrative Experience

Communication Skills

Problem Solving

Conflict Resolution

Critical Thinking

Typing Speed (50 wpm)

Education

High School Diploma

Tools

Microsoft Office

Kronos

Empath

Job description

The Clerk will provide clerical support to the Nursing Department in the capacity of Resident information systems and relevant staffing functions.

Key Responsibilities

1. Maintains the master schedule for the Nursing Department and all associated responsibilities for replacement of staff;
2. Works directly with Charge Nurses and Director of Care/Associate Director of Care to provide adequate nursing staff for the home as predicted by the needs;
3. Under the direction of the Director of Care or the Associate Director of Care, will prepare and post the nursing schedule and will be responsible for the maintenance of the schedule daily (includes telephoning staff), ensuring provision of availability submissions on a monthly basis;
4. Enters daily changes in the electronic version of the schedule and ensures that the Kronos payroll system is in line with the schedule;
5. Maintains contact with external agencies and partners to provide appropriate and adequate staffing levels in the home;
6. Maintains files and documentation in support of the payroll and schedule systems;
7. Maintains copies of all the weekly orders of supplies and maintains appropriate records to be submitted weekly to the Director of Care;
8. Provides administrative / clerical support to the Nursing Department and associated department meetings;
9. Updates information lists and coordinates communication and systems related to nursing, residents and families;
10. Establishes directories and systems for managing data maintained within the shared drive related to staffing, scheduling, job descriptions and associated databases;
11. Maintains confidentiality of all information;
12. Keeps current on best practices through technical journals, in-services, workshops and seminars;
13. Project work and other related duties as assigned by the Director of Care;
14. Attend and participate in monthly nursing staff meetings to address issues of staffing and scheduling;
15. Maintain policy and procedure manuals for the departments;
16. Ensure new HIN applications are submitted for Compliance approval and filing the approved / declined applications;
17. Set up and maintain database and spreadsheets for Nursing and Quality Indicators in collaboration with, but not limited to: Infection Control, Wound Care, Director of Care, Associate Director of Care, and all other departments in relation to nursing data;
18. Organizing and booking of all in-services, meetings, training and education sessions;
19. Work in a position of trust with vulnerable adults (residents);
20. Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;
21. Complete other duties as assigned.

Qualifications

1. Previous demonstrated experience in an Administrative position
2. Minimum typing speed of 50 wpm
3. Computer literacy is required, with demonstrated experience in Microsoft Office, including Word, Excel and PowerPoint, with knowledge of database programming
4. Excellent communication skills
5. Must have a working knowledge of payroll manual or electronic programs, preferably Empath and Kronos and electronic scheduling
6. Highly effective interpersonal, problem solving, conflict resolution and critical thinking skills
7. Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!