[B] Administrative Assistant - (H) Temporary- Full Time [BRV AA1 1.00] AgeCare Riverview

AgeCare Ltd.; Medicine Hat; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

AgeCare Ltd. in Canada is seeking an Administrative Assistant to manage day-to-day administrative functions for a senior care environment, ensuring a professional image with internal and external contacts while handling confidential information with tact and diplomacy.

The role requires strong organizational skills, proficiency with Microsoft Office, excellent written and verbal communication, and the ability to multitask, prioritize, and meet deadlines while supporting executives and the

Qualifications

• Business Administration degree or diploma.
• 3–5 years of comprehensive general office experience.
• Proactive, self-disciplined, and highly productive.
• Highly organized and detail oriented; able to multitask under pressure.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with good judgment.

Responsibilities

• Respond to calls, emails, and visitors promptly and professionally.
• Schedule and coordinate appointments and meetings; arrange travel for management.
• Prepare presentations, reports, and distribute as required.
• Accept and process expense accounts for executives.
• Attend meetings, take minutes, and assist with room setup and cleanup.
• Maintain organized filing system for easy retrieval.
• Support the Administrative Professionals team and uphold ethics and integrity.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Organizational skills

Multitasking under pressure

Education

Business Administration degree or diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine. Key Responsibilities - To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions; - To respond to and screen calls/emails /visitors promptly and handle appropriately; - To schedule /coordinate all appointments and meetings; - To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives; - To prepare presentation materials, or statistical reports and distribute as required; - To maintain and process expense accounts for the executives; - To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ; - To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting; - To conduct research and compile data as required; - To prepare and/or edit internal and external letters, memos and emails; - To continually expand and update professional knowledge; - To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum; - Work in a position of trust with vulnerable adults (residents); - Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct; - Complete other duties as assigned. Qualifications - Business Administration degree or diploma - Completion of Business/ Admin courses and 3-5 years comprehensive general office experience - Must be proactive, self-disciplined and able to demonstrate a high level of productivity - Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines - Demonstrated excellence in communication skills, written & verbal - Demonstrated ability to effectively prioritize work and workflow - Must present a professional and polished image at all times; exhibiting a friendly and personable approach - Extremely customer focused, always delivering exceptional service - High degree of interpersonal skills, with ability to deal successfully with both internal and external clients - Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times - Must exhibit flexibility and adaptability to change - Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook) - Flexibility in working hours to meet Management and clients needs - Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain oneIf you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!