Awards, Mentorship & Wellness Administrator

University Of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading academic institution in Toronto is seeking an Awards, Mentorship and Wellness Administrator to support strategic priorities for the Department of Family and Community Medicine. The successful candidate will excel in project management, communication, and organizational skills, ensuring timely execution of administrative tasks. Competitive salary and full-time work schedule offered.

Qualifications

• Minimum three years of relevant administrative and project management experience.
• Experience in a university or hospital setting preferred.
• Ability to draft nomination letters and meeting minutes.

Responsibilities

• Coordinating project tasks with stakeholders.
• Resolving issues and escalating as needed.
• Managing project timelines and improving administrative processes.

Skills

Project management

MS Office proficiency

Communication skills

Organizational skills

Problem-solving

Education

Advanced College Diploma or equivalent

Job description

Date Posted: 07/28/2025
Req ID: 44514
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: #

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine is a leader in research and education, situated within the Toronto Academic Health Science Network, covering clinical medicine, basic science, and rehabilitation sciences sectors.

Your opportunity:

The Department of Family and Community Medicine (DFCM) is renowned for clinical, educational, and research excellence. Our faculty are leaders tackling issues like inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and more.

As Awards, Mentorship and Wellness Administrator, you will serve as the primary administrative resource for the DFCM Awards Faculty Lead, Mentorship Lead, and Wellness Lead, coordinating their strategic priorities. You will manage various project tasks requiring tact and adaptability in a fast-paced environment, supporting award nominations, committee activities, and ensuring timelines are met. Your organizational skills, time management, and attention to detail will be vital to the success of these roles.

Your responsibilities will include:

1. Coordinating project tasks with stakeholders
2. Resolving issues within your scope and escalating as needed
3. Organizing and formatting data for presentations and reports
4. Drafting routine documents, editing content for brochures, newsletters, websites, updating CVs, and managing digital platforms
5. Introducing improvements to administrative processes
6. Handling financial tasks such as making minor purchases, collaborating on cost estimates, and processing accounts receivables
7. Maintaining a database of awards information and verifying applicant eligibility

Essential Qualifications:

• Advanced College Diploma or equivalent education and experience
• At least three years of relevant administrative and project management experience, preferably in a university or hospital setting
• Experience coordinating projects and managing priorities
• Proven ability to draft nomination letters and meeting minutes
• Experience scheduling and resolving conflicts
• Supporting award distribution and meetings, drafting correspondence and presentations
• Proficiency in MS Office and survey tools
• Ability to handle multiple priorities accurately in a fast-paced environment
• Excellent interpersonal, communication, proofreading, and editing skills
• Initiative to improve processes and ability to work independently and in teams

To be successful, you will be:

• Communicative
• Goal-oriented
• Intuitive
• Organized
• Problem solver

Closing Date: 08/08/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 -- $67,916 to $86,855 annually, subject to evaluation.

Job Category: Administrative / Managerial

Recruiter: Amanda Krmek

Lived Experience Statement: Candidates from Indigenous, Black, racialized, 2SLGBTQ+, persons with disabilities, and other equity groups are encouraged to apply. Their lived experience will be considered as applicable.