Audio Visual Project Coordinator

PEAK Technologies; Oakville; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading event services company in Ontario is seeking an Audio Visual Project Coordinator to support operations. This role involves coordinating AV projects, managing logistics, and ensuring deadlines are met. Candidates should have a bachelor’s degree and at least 2 years of experience in project coordination or operations within event production. Competitive benefits and career growth opportunities are offered.

Benefits

Competitive benefits

Career growth opportunities

Qualifications

• 2+ years in operations or project coordination within event production or related fields.
• Ability to manage multiple projects under tight deadlines.
• Understanding technical drawings is a plus.

Responsibilities

• Support the Operations and Project Management teams by completing assigned tasks accurately.
• Coordinate logistics, including vendor bookings and resource allocation.
• Monitor project progress, timelines, and budgets.

Skills

Project coordination

Communication skills

Organizational skills

Attention to detail

Team collaboration

Education

Bachelor’s degree (B.A. or B.S.) or equivalent experience

Tools

Microsoft Office

Event management platforms

Job description

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About Us

At Peak Technologies, we specialize in delivering innovative solutions for virtual and live events. From high-impact marketing activations to large-scale conferences, we bring expertise, creativity, and technical precision to every project. Our mission is to craft exceptional event experiences that connect, engage, and inspire. Our team consists of passionate Producers, Project Managers, and Technicians who thrive on pushing boundaries and delivering unforgettable results. As we continue to grow, we are seeking an Audio Video Project Coordinator to support our Operations team. This role is crucial in coordinating and executing AV projects, maintaining workflow efficiency, and ensuring production schedules are met.

About the Role

This position involves supporting the coordination and execution of AV projects, ensuring workflow efficiency, and meeting production deadlines.

Responsibilities

• Support the Operations and Project Management teams by completing assigned tasks accurately and efficiently.
• Adhere to all company policies, procedures, and workflow processes.
• Utilize Peak Technologies’ online tools for asset and event management.
• Maintain organized and current project files.
• Manage communications across departments, partners, and vendors.
• Coordinate logistics, including vendor bookings, crew scheduling, and resource allocation.
• Act as the main liaison for production crew, staff, and vendors.
• Monitor project progress, timelines, and budgets.
• Assist with digital content organization and production preparation.
• Apply project management best practices.
• Track and report on project milestones and deliverables.
• Ensure OSHA and safety standards are followed.
• Participate in client meetings and help define project scope and requirements.
• Address evolving client needs throughout the project lifecycle.
• Research specialty materials or vendors as needed.
• Review and support fabrication drawings.
• Be available for domestic and international travel as required.

Qualifications

• Bachelor’s degree (B.A. or B.S.) or equivalent experience.
• 2+ years in operations or project coordination within event production or related fields.
• Ability to manage multiple projects under tight deadlines.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office and event management platforms.
• Understanding technical drawings is a plus.
• First Aid certification is a bonus.

Required Skills

• Team player who thrives in a fast-paced, entrepreneurial environment.
• Excellent communication and interpersonal skills.
• Adaptable, proactive, solutions-oriented.
• Comfortable juggling priorities under pressure.
• Passionate about the events industry and creating memorable experiences.

Why Peak Technologies?

We’re passionate creators and problem-solvers, valuing creativity, technical excellence, and growth. We offer competitive benefits and exciting career opportunities within a dynamic, innovative team.

Additional Information

Seniority level: Associate

Employment type: Full-time

Job function: Production

Industry: Events Services