Athletics Co-ordinator - The Bishop Strachan School

CharityVillage; Toronto; On-site; CAD 50,000 - 56,000; Full time

Job summary

A prominent educational institution in Toronto is seeking an Athletics Coordinator to deliver exceptional athletics programs and provide coordination support. Responsibilities include organizing athletic events, managing communications, overseeing student participation records, and assisting with swimming instruction. Ideal candidates should have strong organizational and communication skills, along with relevant certifications. This full-time role offers a competitive salary and benefits package.

Benefits

Competitive total compensation package

Extensive health and dental benefits

Lunch provided daily

Use of on-site fitness center

Professional learning opportunities

Summers off

Qualifications

• Experience in administrative support and program coordination, preferably in an educational or athletic setting.
• Current certifications in swimming instruction and first aid.
• Experience instructing swimming for school-aged children and adolescents.

Responsibilities

• Organize athletic events and practices for students.
• Manage communications for athletics programs.
• Maintain records of student participation and achievements.
• Support High Performing Athlete Program with planning and scheduling.
• Assist with swim team practices and instruction.

Skills

Administrative support

Program coordination

Swimming instruction

Communication skills

Organizational skills

Education

Current NL, Swim Instructors, Standard First Aid and CPR certificates

Job description

Athletics Co-ordinator
Permanent (Commencing end of August 2025)
On-Site

Annual Salary Range: $50,000 - $56,000

For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

The Athletics Co-ordinator plays a key role in delivering an exceptional athletics experience for our students. This multifaceted role provides comprehensive administrative and coordination support across our competitive and instructional athletics programs, ensuring a positive, well-organized, and inclusive environment for all student-athletes. Beyond administrative duties, the Athletics Coordinator will be an active member of our swim coaching team and contribute significantly to our Junior School aquatics programs, including lifeguarding and swim instruction.

What You’ll Do:

• Assists in the organization, and execution of athletic events, practices, and competitions, for athletics programs across the school, such as; weekly game schedules, arrangements for coaches, referees, timekeepers, and transportation, equipment and uniforms inventory and distribution, hosting on-site events and payments for game/tournament officials.
• Helps manage athletic program communications to students, parents, and employees, including myBSS Athletics Team pages.
• Maintains accurate records of student participation, attendance, and achievements in athletic programs.
• Updates and distributes sport guidelines, OPHEA standards, emergency contact details, first aid kits, keys and equipment at the start of each term for all coaches.
• Supports the High Performing Athlete Program (HPAP) with program planning, scheduling, bookings, event planning, data tracking, and communication to parents and athletes.
• Supports the Lang Scholar Program, recognizing leadership potential in student athletes, with the application process, communications, bookings and program planning.
• Assists with swim team practices, attends swim meets and serves as an assistant coach as needed.
• Assists with curricular swim instruction and supervision for students in Grades JK to 6 during Physical Education classes, planning with the Junior School Physical Education team and providing student feedback.
• Leads the swim test process for students going on overnight trips that require a swim test.
• Reinforces pool safety, water safety standards and facility procedures, ensuring first aid kits are up-to-date.
• Schedules lifeguards and keep qualifications records of swim staff in the school in the pool.
• Prepares pool deck equipment for each class and supervises the change room.
• Creates and shares an annual pool schedule.
• Conducts facility inspections and advises facility staff of any maintenance issues.

Who You Are:

• Experience in administrative support and program coordination, preferably within an educational or athletic setting.
• Current NL, Swim Instructors, Standard First Aid and CPR certificates. NCCP Swimming Certification would be an asset.
• Certified to run and evaluate LSS courses and certifications is an asset, but not required.
• Experience in instructing swimming, particularly with school-aged children and adolescents.
• Strong organizational skills with meticulous attention to detail.
• Effective communication and interpersonal skills, with the ability to interact effectively with students, parents, staff, and coaches.

Why Work at BSS?
At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes:

• Summers off! This role works September to June and has July and August off.
• Extensive health and dental benefits package
• Lunch provided every day!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:
BSS iscommitted to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:
Interested applicants should visit ourwebsiteand clickApply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at [e-mail]. All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.