Associate Student Recruitment Advisor

ubc; Kelowna; On-site; CAD 64,000 - 91,000; Full time

Job summary

UBC Okanagan is seeking an Associate Student Recruitment Advisor to provide guidance on academic programs, admissions, scholarships, housing and student services to prospective students and families. You will work closely with university staff across campuses to support recruitment, advising, admissions and the transition to UBC.

The role reports to the Associate Director, Student Recruitment & Advising and involves advising via in-person, telephone, email and web-based communication, with a

Responsibilities

• Representing UBC accurately, dynamically, and strategically to prospective high school students, parents and counsellors in Canada.
• Communicating information to a broad audience regarding the mission and vision of UBC and its two campuses, admissibility to programs, financial support and housing.
• Advising prospective students on program options, application, admission, registration, housing, awards and financial assistance.
• Applying knowledge of admission requirements and policies in responding to inquiries.
• Providing advice on admissibility and next steps for future admission; consulting with Undergraduate Admission as needed.
• Advising on program requirements, transfer policies, and campus options as they relate to applications for admission.
• Providing information to visitors on behalf of Student Recruitment & Advising and other departments on campus.
• Triaging academic advising appointments in person and by phone for prospective students and families.
• Responding to emails and inquiries, coordinating with Enrolment Services for recruitment services.
• Collaborating with student service units to ensure coordinated communication to schools and colleges.
• Administering day-to-day office functions when required.
• Other duties as required.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level A

Job Title

Associate Student Recruitment Advisor

Department

UBCO | Manager, Student Recruitment and Advising | SRA | Enrolment Services

Compensation Range

$5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 4, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

December 31, 2027

This is a term position that will end on December 31, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

Provides advice on academic programs, admission criteria, scholarships, awards, housing, and student services to prospective students, families, and various secondary school and post secondary representatives.

Organizational Status

The Associate Student Recruitment Advisor reports to the Associate Director, Student Recruitment & Advising. The position works closely in collaboration with: (a) Student Recruiter-Advisors and Admissions staff on the Okanagan and Vancouver campuses of UBC, (b) other staff in UBC Enrolment Services, and (c) other on-campus units (i.e. Faculties) to support the recruitment, advising, admission and transition to UBC. This position is the first point of contact for prospective students and their families and responds to in-person, telephone, and email inquiries.

Work Performed

Major Responsibilities

• Representing UBC accurately, dynamically, and strategically to prospective high school students, parents and counsellors in Canada.
• Communicating information to a broad audience regarding the mission and vision of UBC and its two campuses, admissibility to academic programs, financial support and scholarships, residence and other services which act as major factors in the choice of post-secondary institutions.
• Advising prospective students on all aspects of academic program options, application, admission, registration, housing, awards and financial assistance, extracurricular activities, and orientation to UBC. Advising through one-on-one appointments, telephone, email and web-based correspondence with students, their families and guidance counselors and college advisors.
• Applying in-depth knowledge and understanding of complex admission requirements and admission policies in responding appropriately to inquiries.
• Providing students seeking admission to the University with appropriate advice on their admissibility to their choice of program and campus, based on the student s current level of schooling and course work. Seeks advice and consults with Undergraduate Admission as needed.
• Applying tact, cultural sensitivity and discretion when advising students who do not currently meet the University s admission criteria and offering advice on next steps for seeking future admission.
• Evaluating applicant personal profiles as part of the University's broader based admissions process, may also evaluate other components of applications for admission. Advising prospective students on aspects of program requirements and admission criteria, changing policies, prerequisite studies, transfer credit and cross-campus transfer, and educational options as they relate to applications for admission.
• Providing information and advice to all visitors to UBC s Okanagan campus on behalf of Student Recruitment & Advising and other departments on campus.
• Triaging academic advising appointments both in person and via phone for prospective students and their families.
• Responding to emails, telephone inquiries and requests for publications/materials, collaborating with Student Recruiter-Advisors and other Enrolment Services professionals on services for recruitment purposes.
• Collaborating with other student service units to ensure efficient and coordinated communication to schools and colleges.
• Administering day-to-day office functions when required.
• Other duties as required.

Consequence of Error/Judgement

Student Recruitment and Advising (SRA) serves as the face and interface of the University in order to help the University meet its enrolment targets, recruit outstanding students, who share the University s values, and to enhance UBC