ASSOCIATE SERVICE AREA BUYER

Toronto Co; Toronto; On-site; Full time

Job summary

The City of Toronto is seeking an Associate Buyer to assist in procurement processes for various divisions. This entry-level position requires strong communication and organizational skills, along with experience in purchasing and familiarity with policies. Candidates should be ready to contribute to a diverse team in an inclusive workplace.

Qualifications

• Experience in a purchasing environment.
• Knowledge of purchasing policies and procedures.

Responsibilities

• Assist in procurement of goods and services.
• Prepare product specifications and conduct RFQs.
• Operate the City's purchasing system.

Skills

Communication

Organizational

Analytical

Problem Solving

Multi-tasking

Education

Certificate/Diploma in Purchasing

Tools

SAP

RPGS

Microsoft Office Suite

Job description

• Job Category: Finance, Accounting & Purchasing
• Division & Section: Social Development, Finance & Admin, SDF&A Financial Management
• Job Type & Duration: Full-time, Temporary (12 months)
• Hourly Rate: $34.99 - $38.20
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-May-2025 to 03-Jun-2025
  
  

• Job ID: 55692
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Social Development, Finance & Admin, SDF&A Financial Management
• Work Location: Metro Hall, 55 John Street
• Job Type & Duration: Full-time, Temporary (12 months)
• Hourly Rate: $34.99 - $38.20
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-May-2025 to 03-Jun-2025
  
  

Job Description

To assist in the procurement of goods, services, equipment, and materials for divisions within the City of Toronto and designated Agencies, Boards and Commissions.

Major Responsibilities

• Assists Service Area Buyers in the development of competitive and non-competitive procurement and processes.
• Assists in the preparation of product specifications descriptions/scope of work.
• Assists with entry of requisitions in procurement system.
• Assists, prepares, and conducts Request for Quotation (RFQ) call process in accordance with the Purchasing By-laws, Policies and Procedures and forwards to Service Area Buyer or Supervisor to review.
• Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
• Obtains insurance, WSIB, Fair Wage and new vendor documents for the purpose of securing contracts.
• Operates the City's automated purchasing system to process purchasing requirements (e.g., purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
• Assists in the review and follow up of non-competitive procurement requests for divisions.
• Processes contract release orders and good receipt requests within a specific timeframe in SAP and Requests to Purchase Goods and Services (RPGS).
• Prepares purchase orders and related documentation (e.g., price agreements, correction sheets, etc.) from quotations.
• Assists in the review and follow up of non-competitive procurement requests for divisions.
• Maintains databases and retrieval systems for records/documents.
• Responds to inquiries regarding the operational area/function.
• Prepares administrative reports and associated correspondence.
  
  

Key Qualifications

Your application must describe your qualifications as they relate to:

• A certificate/diploma from a recognized Purchasing program from a college/university or an equivalent combination of education and experience
• Experience working in a purchasing environment
• Experience working with Purchasing related policies and procedures
• Experience working with computerized purchasing systems (i.e., SAP, RPGS)
• Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint)
  
  

You Must Also Have

• Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
• Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
• Ability to work independently, as required
• Ability to work additional hours as operational demands require, i.e., year-end, or other peak periods
• Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset
• Knowledge of the City’s purchasing policies and procedures
  
  

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Government Administration

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