Associate Project Manager

BGIS; Toronto; On-site; CAD 63,000 - 79,000; Full time

Job summary

BGIS is seeking an Associate Project Manager in Toronto, Canada, to oversee end-to-end delivery of projects within scope, schedule and budget. You will collaborate with project stakeholders, direct staff, consultants and contractors, and ensure client and team satisfaction while driving financial success.

The role focuses on a diverse set of projects across Retail, Commercial, Institutional and Industrial sectors, with BGIS delivering 4,500+ projects annually and managing a wide network of

Qualifications

• Community college diploma in architectural technology, construction technology, engineering technology or equivalent work experience
• 1 to 3 years PM work experience; or 5 to 7 years PM coordination in construction owner’s rep environment preferred
• Proven experience delivering projects on-time, on-budget, in-spec
• Proven experience developing and managing project budgets and mitigating risks
• Advanced communication and interpersonal skills to influence, persuade and negotiate
• Ability to manage client relationships and expectations with high service orientation
• Experience managing vendor relationships and performance
• Continuous improvement mindset and adoption of best practices/tech to optimize delivery
• Proficiency in MS Office and quick learning of new applications

Responsibilities

• Plans and oversees end-to-end delivery of assigned projects.
• Defines project scope, deliverables and requirements in collaboration with stakeholders.
• Develops and implements project plans.
• Determines resource and budget requirements, cost estimates, and timelines.
• Identifies project risks and develops mitigation/contingency plans.
• Monitors delivery against timelines and ensures timely completion.
• Oversees activities of project team members and task completion.
• Communicates project status to stakeholders.
• Ensures compliance with regulatory, environmental and health and safety requirements.
• Other duties as assigned
• Develops and maintains effective client relationships and manages expectations.

Skills

Communication skills

Budget management

Stakeholder coordination

Vendor management

Negotiation

MS Project

MS Excel

MS Outlook

Project delivery on time

Relationship management

Continuous improvement

Education

Diploma in architectural/engineering technology

PMI Accreditation (in progress)

LEED certification (in progress)

Tools

MS Project

MS Excel

MS Outlook

Job description

Job Description

WHO ARE WE

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Position Summary

Reporting to a Project Manager, the Associate Project Manager will be responsible for planning and overseeing the end-to-end delivery of assigned projects, typically of low complexity, risk and exposure, within the defined scope, schedule and budget, as well as BGIS and client procedural boundaries. In this role, you will team with and/or direct technical and professional staff, consultants and contractors, and draw on your strengths in communication, reporting, stakeholder coordination and fiscal control to ensure client-satisfaction, team-member satisfaction and ultimately, financial success.

The diversity of projects carried out by our Project Delivery Services and/or Design Group focused on a wide range of industries (Retail, Commercial, Institutional and Industrial) makes this position an exciting opportunity to be involved in different construction models. You will manage a variety of stakeholder interests and continue to grow and deepen your knowledge base. You will be part of a Project Management team delivering services that span across all project phases from workplace planning to pre-construction and design development, to management of construction. With 4,500+ projects managed per year, 160+ team members and $450M+ delivered annually, our group delivers projects across Canada, from small infrastructure upgrades to tenant fit-ups through to major consolidations and new builds, to energy retrofits and critical environments.

Key Responsibilities

• Plans and oversees the end-to-end delivery of assigned projects.
• In collaboration with project stakeholders, defines project scope, deliverables and requirements.
• Develops and implements project plans.
• Determines resource and budget requirements, cost estimates, and timelines.
• Identifies project risks and develops and implements mitigation and contingency plans.
• Monitors project delivery against timelines and ensures timely completion.
• Oversees the activities of project team members and monitors project task completion.
• Communicates project status to relevant stakeholders.
• Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.
• Other duties as assigned

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.
• Other duties as assigned

Knowledge & Skills Required

• Community college diploma preferably in architectural technology, construction technology, engineering technology or equivalent work experience within the Construction industry
• 1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience within a Construction Owner's Representative environment preferred
• Proven experience with delivering projects on-time, on-budget, within specifications, and in-compliant with all requirements (including but not limited to regulatory, environmental, health, and safety requirements)
• Proven experience developing and managing project budgets with focus on mitigating and managing project risks
• Advanced communication and interpersonal skills with the ability to influence, persuade and negotiate to achieve desired outcomes
• Ability to develop and maintain relationships with project stakeholders while managing client relationships and expectations offering a high degree of client service orientation
• Experienced in managing vendor relationships and performance
• Possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize project delivery and deliver value to the client
• Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Continued Educational Licences and/or Professional Accreditation

• Project Management Institute Accreditation, in progress.
• LEED certification; in progress.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

This is a regular, full-time position with a salary range of $63,397 - $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.