Associate Producer

Persephone Theatre; Saskatoon; On-site; CAD 45,000 - 53,000; Full time

Job summary

Persephone Theatre seeks a creative and passionate Associate Producer to oversee production and administration duties. This mid-level role involves collaboration with various teams and ensuring effective communication. The successful candidate will enhance the Accessibility Program and contribute to budgeting and contract negotiations.

Benefits

3 weeks vacation, accrued annually

Comprehensive extended health and dental plan

Professional Development support

Qualifications

• Minimum 3 years of experience in arts administration or similar roles.
• Strong understanding of theatre administration practices.
• Ability to manage multiple tasks and work collaboratively.

Responsibilities

• Collaborate with departments to ensure effective production processes.
• Manage and maintain the Accessibility Program.
• Assist with contract negotiation and budgeting.

Skills

Arts administration

Communication

Negotiation

Time management

Team collaboration

Education

Degree in Arts Administration or relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Dropbox

Job description

Persephone Theatre, a leading cultural institution in the City of Saskatoon is looking for a creative and passionate Associate Producer to join our team, and support the various departments in administration and production.

Persephone Theatre is located onthe beautiful lands of Indigenous peopleswho have lived here since timeimmemorial, including the Nêhiyawak,Nêhithawak, Anishinabek, Nakawe,Nakota, Nehinawak, Lakota, Dakota andDene peoples. This place is also thehomeland of the Métis. At Persephone, wealso like to acknowledge the contributionsof the Whitecap Dakota and Round PrairieMétis peoples in establishing our city ofSaskatoon. Persephone Theatre is locatedon Treaty 6 territory and is committed toliving in good relations with our Indigenousneighbours, in the spirit with which theTreaties were intended.

Persephone sits amidst an increasingly vibrant city centre and attracts a loyal and diverse audience looking for the very best in theatre experiences. From its busy Main Stage, studio stage, and rehearsal halls; to its theatre school and youth programming; and the many events held in its venue, Persephone Theatre has established itself as a cultural hub.

Persephone Theatre is committed to reflecting the rich diversity of our community in the stories we tell and the ways in which we undertake creating our work. We prioritize a workplace culture that centres equity, inclusion, and authentic representation. We strongly encourage submissions from those who self-identify as members of historically excluded communities, which includes (but is not limited to) those who identify as IBPOC, 2SLGBTQIA+, d/Deaf, or who have a disability or chronic illness.

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This is a mid-level management position reporting to the Artistic Director. The Associate Producer works collaboratively with the Artistic Director, Executive Director, Production Manager, Technical Director and Marketing team. The Associate Producer is an integral part of the production and administrative teams, acting as a bridge to ensure strong communications across departments. The Associate Producer has strong accountabilities, and works in tandem with the Artistic Director to negotiate and execute all artistic contracting and communications (artists, licensors, co-producing and presenting organizations) while working closely with the Production department to help project and maintain budget expectations, and assist with coordination of designers and stage management teams.

The Associate Producer will be responsible for running, maintaining and securing training for Persephone’s Accessibility Program, which includes: American Sign Language (ASL), Audio Description, Relaxed Performance, T-Coil, PlayDate program, and more.

This position also:

• Works collaboratively with AD and PM on contract development and administration
• Assist with contract negotiations and offers to artists, designers and consultants
• Applies for and assists with negotiations for artistic licencing and coordinates royalty payments
• Assists with and collaborates on co-production budgets and contracting
• Collaborates on production budget creation and maintenance
• Collaborates on rehearsal scheduling and special rehearsal considerations
• Collaborates and assists on CAEA administrative duties (company category calculations, CAEA bond, contract filing, etc.)
• Coordinates and manages calls for submissions and auditions
• Arrange travel and accommodations for visiting artists and team members
• Supports Production Department in Facilities oversight
• Oversees, maintains, and continually enhances Persephone’s Accessibility Program
• Assists with development and maintenance of office and administrative systems, filing, relevant data collection, input and tracking
• Engages in sectoral initiatives, including involvement with PACT
• Assists with special event planning and implementation
• Acts as a public facing representative of the Theatre, public speaking may be required
• Assists and collaborates on ancillary programs, as required
• Other duties as assigned

Desired Skills & Qualifications:

• Minimum 3-years of progressive experience in an arts administration capacity, or relevant professional experience in a similar role
• Strong arts administrator, with existing knowledge of theatre administration practices
• A proactive person who is comfortable taking initiative, can lead self-guided work, and thrives in a team environment
• Keen eye for detail, with excellent time management skills and ability to meet deadlines
• Generative thinker with ability to balance multiple tasks at once
• In depth knowledge and an understanding of relevant unions and affiliations, and their respective collective bargaining agreements, including: Canadian Theatre Agreement (CTA), Associate Designers of Canada (ADC), Playwright Guild of Canada (PGC) and IATSE Local 300
• Strong communication skills, both written and oral
• Experience with Microsoft word, excel, outlook and Dropbox
• Passion for theatre

Key competencies include:

• Personal Accountability – a self-motivated sense of purpose and direction that supports reliability and accountability for personal and professional actions.
• Planning, Organizing, and Managing Time and Priorities – the ability to ascertain top priorities, forecast while anticipating outcomes and risks, and establishing appropriate courses of action.
• Professional deportment – the position may require the candidate to become one of the public faces” of the organization.

Salary and Benefits:

• $45,000-53,000 per annum, commensurate with experience
• 3 weeks vacation, accrued annually
• Comprehensive extended health and dental plan
• Professional Development support available

This is a salaried, full-time position working year-round and will require some work during evenings, weekends, and holidays. Overtime work can be banked and offered back as time in lieu.

The ideal candidate will begin August 25, 2025. Exact start date to be negotiated.

Please send a letter of interest and CV by email to Breanne Harmon, Executive Director [e-mail] by August 1, 2025, subject line: Associate Producer - . Applications will be reviewed as they are received. All applications are held in strict confidence. Thank you to all applicants. Only those selected for interviews will be contacted. Applicants must be eligible to work in Canada at time of application.

DEADLINE FOR APPLICATIONS IS AUGUST 1, 2025, AT 4 P.M.

Accessibility:

If there is a potential barrier that might prevent you from being able to apply, we encourage you to let us know so we can work with you to dissolve it. If you require assistance with your application, please reach out to Breanne Harmon, Executive Director [e-mail] or by calling 306-384-2126 ext 223.

Employment Policy:

Fair and equitable employee and volunteer recruitment practices will be used at all times so that all qualified persons regardless of race, creed, age, gender, gender expression, gender identity, marital status, nationality, ancestry, ethnic origins, family relationship, number of dependents, disability, sexual orientation, political affiliation, socio-economic status, or membership in a union will be considered to fill any positions that may become available within the theatre. Persephone Theatre recognizes that people experience disadvantages achieving candidacy due to systemic oppression. Our candidate search process will be deliberately mindful of under-represented groups, and aims to be cognizant of any biases that may interfere with an equitable hiring practice. Persephone Theatre’s employment goal is to hire competent, highly engaged individuals to constitute a staff and volunteer base that reflects the diversity of our community. Persephone Theatre relies on section 48 of the Saskatchewan Human Rights code to give preference to marginalized and racialized people.