Associate (National Advisory Desk)

Wellington-Altus; Toronto; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Accident insurance

Life insurance

Discretionary bonuses

Job summary

Wellington-Altus Private Wealth in Toronto is seeking an Associate for the National Advisory Desk to move client households from advisors into NAD. You will build transition lists, contact clients to book meetings with the Lead Advisor, and arrange advisor meetings with the Senior Manager, NAD.

The role requires experience in wealth management, strong organization, and excellent client communication. You will support the Lead Advisor and maintain accurate records while following CIRO guidelines.

Qualifications

• Degree or diploma in business, accounting, finance or related field or equivalent experience.
• 3+ years experience in wealth management or supporting advisors.
• Active CIRO Registered Representative status from start date and ongoing CE requirements.

Responsibilities

• Assist client transitions into NAD and prepare transition client lists for submission.
• Contact clients to book introductory meetings with Lead Advisor and coordinate meetings with Senior Manager, NAD.
• Manage NAD inbox and phone lines; keep records up to date in NAD CRM workbooks.
• Support Lead Advisor with client lists, scheduling, and administrative tasks.
• Ensure compliance with CIRO rules, record keeping, and confidentiality.
• Coordinate with advisors and Doc Support; escalate issues as needed.

Skills

Client communication

Organization

MS Office

Excel

CRM tools

Teams

Education

Business/Finance diploma or degree

Tools

CRM tools

Office suite (Word, PowerPoint, Outlook)

Teams

Job description

Associate, National Advisory Desk

Location: This posting is for an existing vacancy in Wellington-Altus’s Toronto office.

Our organization

Founded in 2017, Wellington-Altus Private Wealth Inc. (Wellington-Altus) is Canada's top-rated* investment dealer and a subsidiary of Wellington-Altus Financial Inc., one of Canada’s Top Growing Companies**. With more than $55 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors, and their high-net-worth clients.

• Investment Executive 2026 Brokerage Report Card.
• Report on Business 2026 rankings.

The opportunity

Reporting to the Senior Manager, National Advisory Desk, the Associate is an administrative and client-facing role that moves client households from advisors into NAD. The Associate builds and submits transition client lists, contacts clients to book their introductory meetings with the Lead Advisor, and arranges advisor meetings with the Senior Manager, NAD. The Associate also supports the Lead Advisor with their client list, runs the NAD inbox and phone lines, and provides continuity of service if the Lead Advisor is unavailable.

Key responsibilities include

• Client transitions into NAD
• Create each transition client list and send it to Doc Support, confirming accuracy and completeness before submission.
• Execute the client contact plan: call each transitioning household, explain the move to NAD, and book the introductory meeting with the Lead Advisor.
• Track every household through the transition (contact attempts, meeting booked, meeting held, open items) in the NAD Excel CRM workbooks and escalat stalled files to the Senior Manager.
• Keep client records accurate and current in line with firm and CIRO books and records requirements.
• Advisor engagement
• Contact advisors to book meetings with the Senior Manager, NAD.
• Coordinate meeting logistics and record outcomes and next steps.
• Lead Advisor support
• Support the Lead Advisor in managing their client list, including booking meetings, completing administrative tasks, and speaking with clients as directed.
• Provide continuity of service for the Lead Advisor’s client list during absences or a change in coverage.
• Take on client households as assigned by the Senior Manager once fully trained and approved.
• Desk operations
• Manage the NAD shared inbox: monitor it throughout the day, respond or route each item promptly, and keep it organized.
• Answer NAD phone lines, resolve or route each call to the right person, and log the outcome.
• Complete other tasks as assigned by the Senior Manager, NAD.
• Compliance
• Follow CIRO rules and firm policies on KYC, suitability, and client communications.
• Keep complete and accurate records of client contact and instructions.
• Always protect client privacy and confidentiality.
• Escalate complaints, errors, suspected misconduct, and policy breaches immediately.
• Act only within the approved registration category and under the supervision of the Senior Manager, NAD.

The ideal candidate will possess

• A degree or diploma in business administration, accounting, finance or related field, or equivalent work experience.
• 3+ years of experience in wealth management.
• Experience supporting advisors or a team in a wealth management practice.
• Experience managing high volumes of client calls and a shared inbox.
• Active CIRO Registered Representative (RR) status from the start date.
• Maintain active CIRO registration and complete all continuing education, training, and attestations on time.
• Client communication: explains change clearly, handles questions calmly, and moves each call to a booked next step.
• Organization and follow-through manage many open files at once and close them out.
• Accuracy: produces client lists, records, and CRM entries without errors.
• Judgment: knows what to handle, what to route, and when to elevate.
• Discretion: protects confidential client and firm information.
• Ownership: takes on work as assigned and adapts as volume grows.
• Collaboration: works well with the Senior Manager, Lead Advisor, advisors, and Doc Support.
• Proficiency with the MSOffice suite, including Word, Excel, PowerPoint, Teams, and Outlook.
• Experience tracking client files in Excel-based tools (including the NAD CRM workbooks).

Compensation & Benefits

• Range $48,000 - $60,000 annually.
• This range represents Wellington-Altus' expected range of compensation for this position. Actual compensation will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. Compensation for part-time roles will be pro-rated based on number of hours regularly worked.
• Wellington-Altus' total compensation package for employees may also include discretionary bonuses as well as other perks and rewards. Wellington-Altus also offers health insurance, accident and life insurance, and other unique benefits per location.

Conditions of employment

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.