Associate Director, Investment Operations (15-Month Contract)

University Pension Plan Ontario; Toronto; Hybrid; CAD 100,000 - 130,000; Full time

Job summary

A leading pension plan in Ontario is seeking an Associate Director in Investment Operations with expertise in oversight of investment transactions and portfolio management. This role entails building reports for investment reporting, maintaining operations with external managers, and implementing controls to ensure data integrity. Ideal candidates should have extensive experience in investments and operations, with a strong understanding of private market investments and team collaboration.

Benefits

Work from abroad up to eight weeks / year

Extended paramedical and mental health service coverage

Health care and lifestyle spending accounts

Fertility treatments and paid parental leave

Education Assistance program

Qualifications

• Minimum of 7 years of experience in investments and operations.
• Prior experience working with private investments and pension plans.

Responsibilities

• Oversee all investment transactions and investment accounting.
• Build reports facilitating continuous oversight on a total portfolio basis.
• Ensure timely recording of all investment transactions.

Skills

Strong computer skills

Problem solving

Drive for results

Education

Undergraduate degree in Business, Finance or Economics

Professional accounting designation (CPA), CFA and / or CAIA designation

Tools

MS Office applications

Advanced Excel skills

Job description

Associate Director, Investment Operations (15-Month Contract)

Join to apply for the Associate Director, Investment Operations (15-Month Contract) role at University Pension Plan Ontario

Associate Director, Investment Operations (15-Month Contract)

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Join to apply for the Associate Director, Investment Operations (15-Month Contract) role at University Pension Plan Ontario

Our Company Background & Culture

UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 41,000 members across five universities and fourteen sector organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for growth, our doors are open to all Ontario universities.

Our Company Background & Culture

UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 41,000 members across five universities and fourteen sector organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for growth, our doors are open to all Ontario universities.

Together, we’re a team of progressive thinkers and agile doers operating within a fast-paced culture of collaboration and respect. We believe in bringing smart and capable people together to create, solve, and grow with a clear shared vision and values of integrity, inclusivity, ingenuity, and impact. Our culture is intentionally welcoming and purposefully rooted in equity, diversity, inclusion, and reconciliation (EDI&R). We believe diverse teams, perspectives, and lived experiences contribute to better decisions and a better workplace.

As a pension plan, UPP approaches investing through a long-term lens to generate and safeguard value. Our commitment to investing responsibly accounts for material risks that impact our investment portfolio to generate sufficient risk-adjusted returns to meet the pension needs of our members.

Join us in building a bright future for our members, our organization, and each other.

THE ROLE

The Associate Director, Investment Operations (Private Market Investments) is responsible for the day-to-day oversight of all investment transactions, investment accounting, and monitoring of the Plan’s portfolio. These responsibilities include, but are not limited to, the timely delivery and monitoring of investment instructions, accurate recording of investment expenses and distributions, review of valuation and prices at the custodians, investment reporting, and reconciling and resolving accounting entries. The incumbent will also be required to have ongoing interactions with external portfolio managers and various service providers.

This role is based in downtown Toronto in a hybrid work environment, allowing employees the flexibility to work remotely and in-office (minimum two days per week in-office).

KEY AREAS OF ACCOUNTABILITY

Three key areas of accountability for the Associate Director, Investment Operations include (i) Investment Reporting, (ii) Investment Operations, and (iii) Controls.

Specific Accountabilities

Investment Reporting

• Build reports that facilitate the continuous oversight on a total portfolio basis
• Utilize technology and systems to design reports that can be assembled and distributed efficiently
• Review materials prepared by fund administrator(s) including reports, financials statements, G / L
• Coordinate the data between the custodian’s analytical systems and reporting service partners (e.g. performance and risk systems)
• Work with Corporate Finance to ensure investment accounting data is successfully reflected on the financial statements and notes
• Facilitate ad hoc reporting requests
• Oversee the entire accounting & custody books and records
• Interact with various external professionals and service providers including auditors and consultants that require customized investment information
• Generating and delivery of consolidated asset exposure reports for internal stakeholders

Investment Operations

• Ensure accurate and timely recording of investment transactions
• Maintain an ongoing collaborative working relationship with external portfolio managers and ensure timely recording of external information
• Monitor terms and conditions in accordance with Service Level Agreements for all investment service providers, including establishing performance and quality standards and targets and measuring performance
• Co-ordinate with fund administrator for processing of capital call notices, distribution notices, financial statements, investor capital account statements, and performance reports
• Ensure accuracy of management fee and carried interest calculations on private and alternative investments
• Assist in the onboarding and integration of external university pension plans into the UPP investment operations and portfolio structure
• Assist in the onboarding of new external managers including opening new accounts at the custodian, documenting tax status and implications
• Recommend operational efficiency improvements where possible
• Manage business relations with Investment team and ensure ‘no surprises’ operations
• Plan and execute special projects as needed
• Service Delivery with corporate stakeholders with regards to onboarding new Universities Investment portfolios
• Proactively anticipate, manage and build out the deal closing process from an operational perspective to ensure timely and accurate funding for deal close

Controls

• Perform appropriate reviews to ensure the data used for reports is accurate
• Reconcile and implement controls to ensure data integrity
• Build controls to ensure all transactions have the appropriate authorizations
• Monitor ongoing compliance with regulatory reporting requirements and tax filings
• Perform monthly and quarterly compliance reviews to ensure the UPP portfolio are managed in accordance with the SIPP
• Ensure all external managers meet their reporting requirements
• Ensure policy and procedures are adhered to and updated as needed
• Build investment schedules and reports that assist with audit processes

Qualifications & Experience

• Undergraduate degree in Business, Finance or Economics
• Professional accounting designation (CPA), CFA and / or CAIA designation an asset
• Minimum of 7 years of experience in an investments and operations environment
• Prior experience working with private investments
• Prior experience working with a pension plan an asset
• Prior experience in trade operations and processing an asset
• Proven ability to build and foster business partnership with both internal and external stakeholders
• Ability to drive for results and problem solve
• Strong computer skills including solid grasp of MS Office applications and advanced Excel skills
• Strong understanding of public market instruments
• Proven experience in building out processes, procedures and tools for investment finance operations
• Proven ability to build and maintain strong working relationships with service partners (fund administrators, custodians, external managers, and so on)

LIFE AT UPP

Do work that matters . We are duty-bound to serve our members’ interests, and it’s a responsibility we don’t take lightly. That’s why we’ve ingrained sustainability in our work from day one—to ensure our members have a resilient future to retire into, both today and for generations to come.

Stronger together . Collaboration is how UPP was born, and it’s how we work with each other and our partners day in, day out. No one at UPP is just a number (even if they are excellent at math) and every win is a shared win.

Grow every day . You’ll have the opportunity to work on unique, once-in-a-career projects that maximize your skill set and probably teach you some new ones—at any stage in your career.

Prioritize wellness . At UPP, wellness takes many forms. Ultimately, it’s about ensuring our people are cared for in the ways that matter to them. Check out some highlights of our inclusive employee-focused benefits program including :

• Work from abroad up to eight weeks / year
• Extended paramedical and mental health service coverage
• Health care and lifestyle spending accounts
• Fertility treatments, paid parental leave, and gender affirmation coverage
• Education Assistance program

UPP enthusiastically welcomes applications from all qualified applicants and especially invites people with lived experience as an Indigenous person, a person with a disability or as a member of another Human Rights Code protected group that faces barriers to employment to apply. Our goal is to create a barrier-free experience for every candidate throughout the recruitment process, so if you require accommodation at any point during the process, please let us know so that we can make the appropriate arrangements. It would be our honor to work with you to adapt our processes to ensure that you can meaningfully participate.

UPP respects your privacy. For information on how UPP handles the personal information you provide during the application process, please see our Job Applicant Privacy Statement.

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