Assistant Trial Coordinator

Fonction publique de l'Ontario; Ottawa; On-site; CAD 55,000 - 64,000; Full time

Benefits offered by this job

Defined-benefit pension

Health, dental, life and disability

Employee Assistance Program

Job summary

The Ontario Public Service is seeking a Trial Court Administrative Assistant on a 12-month temporary contract in Ottawa to support scheduling across criminal, family, civil courts.

You will coordinate lists, process documents, liaise with judges and counsel, and help prepare statistical information while working in a fast-paced environment.

Qualifications

• Knowledge of Ontario and Superior Courts rules and legal terminology.
• Ability to coordinate scheduling and court sittings.
• Strong organizational and communication skills.
• Proficiency with word processing, spreadsheets, databases, email.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Assist the Trial Coordinator in maintaining court lists using scheduling practices.
• Process documents and orders; liaise with Trial Coordinators, judiciary, counsel, other staff, and the public regarding scheduling.
• Identify issues that may affect the schedule and inform Trial Coordinators.
• Assist in preparing statistical information.

Skills

Court procedures

Judgement & problem solving

Independence & teamwork

Analytical data skills

Time management

Communication skills

Computer literacy

Tools

Word processing

Spreadsheets

Databases

Email

Management information systems

Job description

Apply By:Monday, September 28, 2026 11:59 pm EDT

1 Temporary contract for up to 12 months, with possibility of extension

Job code:

09OAD - Office Administration 09

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Consider this challenging opportunity in the Ontario and Superior Court of Justice, where you will assist in coordinating and scheduling cases in criminal, family, civil and other courts.

About the job

• assisting the Trial Coordinator in maintaining court lists utilizing established scheduling practices
• processing documents and orders; liaising with Trial Coordinators, judiciary, counsel, other staff, and the public regarding the scheduling of matters
• identifying and bringing issues that may affect the schedule to the attention of the Trial Coordinator(s)
• assisting in the preparation of statistical information

What you bring to the team

Technical skills:

• You have knowledge of the functions and rules of the Ontario and Superior Courts of Justice, relevant legislation and legal terminology

Analytical and problem solving skills:

• You have judgement and problem solving skills
• You have the ability to work independently and as part of a team
• You possess analytical skills to assist with the compilation of statistical data

Communication and organizational skills

You have:

• organizational, coordination and planning skills to assist with the scheduling of court sittings
• the ability to work under pressure in a fast-paced environment with competing priorities
• communication and interpersonal skills to liaise with tact and diplomacy with judges, staff, counsel and the public

Computer skills:

• You are proficient with computer applications (word processing, presentations, spreadsheets, databases, email, Internet and management information systems)

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups

This role comes with the option to participate in a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• an Employee and Family Assistance Program, which provides confidential counselling services

Additional information:

Apply by:

Monday, September 28, 2026 11:59 pm EDT

• 1 English Temporary, duration up to 12 months, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• Customize your cover letter and resume to the qualifications listed on the job ad.Using concrete examples, you must show how you demonstrated the requirements forthis job. We rely on the information you provide to us.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in therecruitment process, please ContactUs to provide your contact information. Recruitment services team willcontact you within 48 hours.

Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.