Assistant to the Director

Alliance for Arts and Culture; British Columbia; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Goh Ballet Academy is seeking a full-time Assistant to the Director to provide extensive administrative support, manage marketing initiatives, and ensure smooth operational workflows. The ideal candidate will be detail-oriented, resourceful, and flexible with a passion for the arts. This role includes managing correspondence, organizing schedules, and contributing to social media and communication strategies to elevate the profile of Goh Ballet Canada.

Qualifications

• 3+ years experience as an Executive Assistant or similar role.
• Excellent presentation skills with experience in design.
• Familiarity with social media and content planning.

Responsibilities

• Provide full secretarial and administrative services.
• Support marketing and promotional activities.
• Assist in planning, logistics, and communications for events.

Skills

Organizational skills

Marketing

Social media management

Written communication

Time management

Education

Post-secondary degree in Business administration or related field

Tools

Microsoft Office 365

G-Suite

Canva

Adobe Creative Suite

Job description

Goh BalletAcademy is internationally recognized for its excellence in classicalballettraining and artistic development. With over 45 years of nurturing talent, we offer a vibrant, professional, and creative environment where the pursuit of artistry and innovation is celebrated.

We are currently looking to hire a full-time, experiencedAssistant to the Directorto handle multiple responsibilities, utilize different software for keeping records, and implement strategies which may include social media content creation and management, as well as marketing support. The suitable candidate would also provide vital information management, organizational, and administrative support to theDirectorat the Vancouver location. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

The ideal candidate will be thoughtful and trustworthy, yet resilient, flexible and willing to do what it takes to get the job done to improve our organization and support theDirector’s every need. You understand our core values and can play a part in advancing administrative processes, overall operations, and the important work ofGoh Ballet Canada. You are an extremely organized, detail-oriented and self-motivated individual. You have experience providing administrative support to high-level executives and can work independently with minimal instruction. An additional benefit would be from previous experience in social media management or digital marketing equipping you to plan and create engaging content and assist in broader communications initiatives.

Responsibilities:

Administrative Support:
- Provide full secretarial and administrative services i.e. word processing, organizing diaries, travel arrangements, and dealing with, and acting upon, written correspondence and telephone messages, confidential filing, etc. for theDirector.
- Conserves theDirector’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
- Strong organizational and time management skills including maintaining theDirector's appointment schedule by planning and scheduling meetings, classes, conferences, and travel.
- Prepares reports for the board of directors by collecting and analyzing information.
- Prepare budgets, reconcile, and track related income/expenses.
- Act as a bridge between artistic, wardrobe and administrative responsibilities relating to productions and events.

Brand Management & Strategy:
- Support and track marketing and promotional activities forGoh Ballet Canada(Vancouver & Toronto), including brand management, advertising, web and design collateral.
- Contribute to strategic advertising plans & budgets for key campaigns throughout the year.

Marketing & Events:
- Oversee all written communications and develop copy for our e-newsletters, advertising campaigns, website, social media accounts and business development content.
- Capture and curate regular content (photos, videos, stories) to showcase Chan HonGoh’s activities, engagements and behind-the-scenes highlights across social media platforms.
- Help plan, write, and maintain social media calendars for Chan HonGohin coordination with internal teams and external partners.
- Liaise with partners and stakeholders to align on social media calendars and cross-promotional events.
- Produce branded print and digital design materials for campaigns, sometimes working with external marketing and design agencies.
- Manage incoming media inquiries, produce media kits, schedule interviews, & facilitate media personnel on-site.
- Support all aspects of planning, logistics and communications for events, photoshoots, and presentations.
- Assist with marketing, promotional and sponsorship events as well as ensuring the delivery of any cross-promotional initiatives.

Support Business Development and Communications:
- Support theDirectorin meeting with key external stakeholders who can advance and promote the work ofGoh Ballet.
- Develop and implement key recruitment initiatives.
- Contribute to sponsorship and fundraising initiatives

Operations & Facilities Coordination:
- Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary equipment and refreshments.
- Contribute to the IT Strategic Plan.
- Manage vendor relations.

Qualifications:

- Post-secondary degree in a related field. (Business administration, arts administration, communications). Equivalent work experience will be considered.
- 3+ years experience as an ExecutiveAssistant, or in a similar supporting role.
- Excellent presentation skills with experience in design and marketing.
- Ability to work in a fast-paced environment.
- Comfortable with technology, specifically using Microsoft Office 365, G-Suite; Canva or. Adobe Creative Suite an asset.
- Familiarity with social media channels and content, scheduling tools, and content planning is highly valued.
- Creative and innovative thinking in relation to problem solving; if you don't know something, you'll seek out the answer.
- Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little details that make theDirector’s day run more smoothly or that make a difference to stakeholders.
- The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines.
- Desire to grow withGoh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed.

How to Apply:

In your application, please send your resume/CV and a cover letter expressing why you are the right person for this job and indicate your salary expectations. Please [e-mail] . Subject Header: Application forAssistant to the Director. All applications will be reviewed and considered. We thank you for your interest in this position; however, we will only be contacting those selected for interviews.

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To see more postings, see the full list at the right.

The BC Alliance for Arts + Culture is honoured to work on the traditional, unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations, and 240 other Indigenous communities across BC.