Assistant, Talent Acquisition and Engagement

Holland Bloorview Kids Rehabilitation Hospital; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Holland Bloorview Kids Rehabilitation Hospital in Toronto is seeking a Talent Acquisition and Engagement Assistant to provide administrative and recruitment support within the People and Culture team. The role involves reference checks, sending new hire packages, collecting interview notes, and coordinating onboarding tasks.

You will also handle HRIS data entries, document tracking, and general administrative duties while supporting a diverse and inclusive workplace.

Qualifications

• Post-secondary education in HR management preferred.
• Experience in clerical or HR support roles is desirable.
• Strong customer service and communication skills.

Responsibilities

• Supports recruitment and onboarding duties, including reference checks.
• Collects interview notes and communications to candidates.
• Maintains HRIS data entries and documents.
• Provides front desk reception support and general clerical duties.
• Assists with orientation and onboarding activities.
• Triages inquiries to the People and Culture team.

Skills

Recruitment coordination

Onboarding support

HRIS data entry

Customer service

Verbal and written communication

Microsoft Office (Word, Excel, Outlook

Education

Post-secondary education in Human Resources Management

CHRP designation (asset)

Tools

HRIS systems

Microsoft Office (Word, Excel, Outlook)

Job description

Holland Bloorview Kids Rehabilitation Hospital is Canada’s hospital for children and youth with disabilities and developmental differences. At Holland Bloorview, every role helps to create meaningful and healthy futures for children, youth and families. As a top 40 Canadian research hospital fully affiliated with the University of Toronto, we bring together care, research, education and innovation to support more than 9,000 families each year.

Our teams partner with clients and families to deliver exceptional, inclusive and responsive care. Holland Bloorview has achieved 100 per cent in four successive surveys by Accreditation Canada – an unprecedented achievement in safety that reflects our commitment to excellence and continuous improvement.

When you join Holland Bloorview, you become part of an inspiring, innovative and collaborative environment where your work makes an impact. Recognized among Greater Toronto’s Top Employers, Canada’s Top Employers for Young People and Canada’s Best Diversity Employers, we offer competitive compensation and benefits, along with programs that support ongoing learning, professional growth and well-being. To learn more about the advantages of a career at Holland Bloorview, click here.

We’re daring to create a world where all youth and children belong. Join us!

The Position

Talent Acquisition and Engagement Assistant

As part of the Talent Acquisition and Engagement team within the People and Culture department, the Talent Acquisition and Engagement Assistant will work closely with the team to provide administrative and recruitment support. The Talent Acquisition and Engagement Assistant will be responsible for part of the recruitment process, including reference checks and sending new hire packages, collecting interview notes and communications to candidates. They will also be responsible for onboarding duties, including Human Resource Information System (HRIS) data entries and document tracking, and responsible for supporting with general administrative duties.

Holland Bloorview's People and Culture department is comprised of dedicated professionals who provide business-oriented, client-facing service to meet the diverse needs of the organization. We model excellence and innovation and serve to deliver best practices and solutions through strategic leadership to support the Hospital's mission and vision of creating a world of possibilities for kids and youth with disabilities.

Key Responsibilities

• Supports with recruitment and onboarding duties, including
• conducting reference checks via emailed/online forms or phone
• collecting all interview notes and communications to candidates from hiring managers
• closing requisitions in the applicant tracking system
• creating new hire packages and employee personnel folders
• verifying completion of vulnerable section checks for new employees
• inputting all new hire data in the HRIS
• supporting with coordination of new employee orientation
• tracking the probationary review process
• Provides general clerical and administrative duties such as
• providing front desk reception duties in collaboration with members of the People and Culture team
• processing employee identification badges
• collecting paperwork from employees and triaging to the appropriate person in the department
• filing correspondence and employee personnel file documentation
• answering general inquiries related to recruitment, on-boarding, and orientation
• supporting with the general human resources inbox and triaging inquiries to the right member of the People and Culture department
• Supports the Talent Acquisition and Engagement Advisors with other recruitment-related tasks
• Assists the Talent Acquisition, and Engagement team with requests for information, projects, and operating priorities.
• Supports the People and Corporate Services Clerk with filing and documentation retentions processes
• Performs other duties as assigned

Qualifications

• Completion of a post-secondary education in Human Resources Management strongly preferred
• CHRP designation a preferred asset
• 1-2 years clerical experience within an HR department is strongly preferred
• Excellent customer service skills
• Effective verbal and written communication skills
• Proficient in Microsoft Office programs, especially Word, Excel, and Outlook, and experience in HRIS data entry is an asset
• Demonstrated strong ability to set priorities and manage a busy and varied workload while meeting required deadlines
• Has high degree of efficiency with a strong attention to detail
• Passionate about working in an organization that values and promotes diversity, accessibility, equity, inclusion and anti-racism
• Proven ability to work with and support the collaborative efforts of a team while also able to work independently