Assistant Supervisor of Payroll

Jobs in Education; Sault Ste. Marie; On-site; CAD 65,000 - 82,000; Full time

Job summary

The Algoma District School Board seeks an Assistant Supervisor of Payroll responsible for managing payroll functions in a multi-union environment. The role includes supporting clerical staff, ensuring payroll accuracy, and complying with legal standards. Ideal candidates will have a post-secondary diploma and certification in payroll, alongside experience in a supervisory position.

Qualifications

• 3 years experience in a Payroll environment, preferably in a supervisory capacity.
• Willingness to obtain Payroll certification.
• Experience ensuring payroll accounting accuracy.

Responsibilities

• Assist in delivery of weekly payroll services.
• Supervise, coach, and train clerical staff.
• Analyze payroll data for annual budget.

Skills

Knowledge of Canada Revenue Agency

Knowledge of Employment Standards Act

Intermediate knowledge of Microsoft Excel

Expertise with Human Resources Information Systems

Education

Post-secondary diploma in Accounting or a related field

Payroll Compliance Practitioner or Payroll Leadership Professional certification

Tools

Report writer software

Job description

The Algoma District School Board invites qualified applicants to apply for the position of Assistant Supervisor of Payroll.

Reporting to the Supervisor of Payroll, the Assistant Supervisor of Payroll assists with the supervision and administration of the Payroll Department’s functions. Responsibilities include providing assistance and direction to unionized clerical staff responsible for processing weekly payrolls for the Board’s full-time, part-time, casual, and contract employees. The role ensures compliance with Board policies and maintains all required payroll information in the Human Resources Information System. Other key functions include preparation of confidential payroll documents and remittance of statutory and non-statutory payments to third parties.

Summary

• Assists in and provides leadership for the delivery of weekly payroll services in a multi-union environment.
• Assists in the supervision, coaching and training of unionized clerical staff to ensure payroll accounting accuracy and correct employee remuneration.
• Responds to requests for information from employees and third parties through direction from the Payroll Supervisor.
• Assists in the collection and analysis of payroll data for the annual budget and financial statement information.
• Assists in maintaining the integrity of the payroll and budgeting systems and the ADSB Employee Portal, troubleshooting problems, identifying issues to the vendor, and testing updates to the system.
• Assists Payroll Supervisor in the preparation of T4’s.
• Produces special pays and manual cheques.
• Processes leave of absence forms.
• Verifies statements of remuneration are accurate.
• Solves and corrects pay issues and identifies potential issues that will affect the accuracy of employees’ pay.
• Creates efficiencies through the review of current processes and automated payroll modules not currently in use.

Qualifications

• Post-secondary diploma in Accounting or a related field.
• Three (3) years of experience working in a Payroll environment, preferably in a supervisory capacity
• Payroll Compliance Practitioner (PCP) or Payroll Leadership Professional (PLP) certification, or the willingness to obtain the certification.
• Knowledge of the Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Insurance Board and Employer Health Tax Regulations, in the context of administering payroll services.
• Intermediate knowledge of Microsoft Excel including pivot tables.
• Working knowledge of report writer software.
• Expertise with Human Resources Information Systems.

65,420 - $81,747

Location and Hours of Work

Monday to Friday – 35 hours per week

Please forward an electronic resume and three (3) work-related references by 12 : 00PM, June 23, 2025, to :

Marina Tombari

Manager of Finance

and cc : Nic Turco

Manager of Human Resources

Only those applicants short-listed will be contacted.

A shortlisting of applicants for consideration will be completed employing the Algoma District School Board Hiring Policy. Should there be a need for interviews, only shortlisted candidates will be contacted. Accommodations through the recruitment and selection process are available upon request. The successful candidate, as a condition of employment, will be required to provide a current vulnerable sector check, which is acceptable to the Board.

The Algoma District School Board is committed to an equitable education system that upholds and reflects the principles of fair and inclusive education. Additional information about specific programs, and the Vision, Mission, Values and Priorities of the Algoma District School Board can be found at

About Algoma District School Board

Confident learners, caring citizens."

Algoma District School Board serves multiple communities surrounding Sault Ste. Marie. It is an excellent location for outdoor enthusiasts offering plenty to do year round. The breathtaking scenery is just outside your front door and the region is steeped in history.

Quick Facts :

• ANNUAL BUDGET is approximately $190,000,000.

STUDENTS :

• 7015 Elementary Students - 3845 Secondary Students - 403 Adult and Continuing Education

SCHOOLS :

• 25 Elementary Schools (K-6, K-8) - 4 Grade 7-12 Schools - 2 Grade 9-12 Schools - 3 Grade JK-12 Schools - 6 - Adult Education Centres - 3 - Alternate Programs

NUMBER OF EMPLOYEES :

• 2100 approx - Permanent and Casual

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