Assistant, Risk Management (2-year contract)

Torys LLP; Golden Horseshoe; On-site; CAD 60,000 - 80,000; Full time

Job description

Position Overview

The Assistant, Risk Management, is responsible for managing access requests for the firm’s confidential and ethical files, clearing trades in securities, and providing day-to-day administrative support to the department.

Key Accountabilities

1. Create electronic undertakings via Intapp Walls for review, grant access to restricted workspaces, troubleshoot, and resolve access issues in iManage and Intapp Time.
2. Maintain and manage Risk Management workspaces and files, including documents related to:
   • the firm’s securities trading policy (e.g., original signed acknowledgments and exemption requests, fully managed account agreements for individual lawyers);
   • the firm’s list of restricted securities and internal trade inquiries;
   • insurance documents and certificates;
   • engagement letters and umbrella letters; and
   • database of lawyer directorships.
3. Maintain Risk Management and Conflicts & Records Torysnet sites, update and ensure content accuracy, including liaising with other departments for regular review of the Code of Conduct policies.
4. Draft and update template documents, presentations, and policies.
5. Coordinate file management functions, including inquiries from regulators, litigation holds, destruction requests, and transfer requests.
6. Assist the Risk Management team with administrative support, including:
   • responding to conflict search inquiries (e.g., generating timekeepers list or detailed dockets);
   • uploading OCGs to Torysnet;
   • drafting correspondence; and
   • scheduling meetings, booking boardrooms, maintaining schedules, coordinating travel, completing expense reports, preparing courier packages, printing, photocopying, etc.
7. Prepare annual applications for professional liability insurance, cyber insurance, employment practices liability insurance, and D&O insurance for CLLAS, for General Counsel’s review. Manage related correspondence and workspace.
8. Participate in and support departmental projects and initiatives (e.g., trust fund balance returns).

Attributes & Experience

• Post-secondary degree or diploma in office administration or a related field, or equivalent experience.
• Minimum 1 year of related experience, preferably in a law firm or professional services firm.
• Proficient in MS Office.
• Strong knowledge of electronic document management systems.
• Experience with 3E, Intapp Walls, and SharePoint is an asset.
• Strong client service orientation and ability to manage multiple needs simultaneously.
• Excellent verbal and written communication skills.
• Strong interpersonal skills, capable of working independently and in a team.
• Excellent organizational and time management skills.
• Exceptional attention to detail.
• Sound judgment and discretion with confidential information.
• Quick learner of new technology.
• Strong research, analytical, and problem-solving skills.

Additional Information

This position follows a hybrid work model with three days in the office per week. New hires are expected to be in the office more frequently during onboarding for cross-training.