Assistant Registrar, Graduate Admissions

Mount Saint Vincent University; Halifax; On-site; CAD 59,000; Full time

Job summary

Mount Saint Vincent University invites applications for the position of Assistant Registrar Graduate Admissions. The successful candidate will facilitate the admissions process, collaborate with faculty, and enhance the educational experience of potential students by working closely with various departments. This full-time role is key to ensuring effective admissions procedures and student support.

Qualifications

• Two years of work experience in an educational setting is required.
• Effective communication skills with faculty and potential students are essential.
• Strong commitment to client service and organizational skills.

Responsibilities

• Work with the Dean to identify entrance criteria for programs and manage admissions.
• Provide logistical support to graduate departments and applicants.
• Monitor and report on admissions processing.

Skills

Organizational skills

Clerical Experience

Data Entry

Computer Skills

Process Improvement

Education

Undergraduate degree in a related discipline

Tools

Microsoft Office Suite

Peoplesoft

Ellucian

Job description

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women persons of any sexual orientations and gender identities and / or expressions Indigenous persons African Canadians other racialized groups persons with disabilities and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however priority will be given to Canadian citizens and permanent residents.

The Registrars Office at Mount Saint Vincent University invites applications for the position of Assistant Registrar Graduate Admissions.

What youll do

Responsibilities

Reporting to the Associate Registrar Admissions the Assistant Registrar Graduate Admissions is responsible for working with the Dean of Graduate Studies Dean of Education and Graduate Program Directors / Coordinators to identify entrance criteria for non-thesis programs of study extending offers of admission providing real-time admissions updates to both applicants and graduate programs and other duties as assigned by the Associate Registrar Admissions. Duties shall include :

• developing in consultation with the Dean of Graduate Studies Dean of Education and graduate program directors / coordinators the admissions criteria for each participating program applying these criteria to the application material submitted by the applicant and making offers of admission as appropriate; implementing procedures for admission based on PLA and ensuring admission criteria are up to date;
• providing recommendations and supportive documentation for procedural improvements to graduate program coordinators departments and the Registrars Office;
• providing logistical support to graduate departments graduate coordinators and more importantly applicants- particularly our international applicants;
• monitoring processing of admissions for all programs (thesis and non-thesis) and producing weekly status reports;
• processing and approving requests for Deferral of Admissions;
• processing Leave of Absence and Program Extension requests as approved by the Dean of Graduate Studies and / or the Dean of Education;
• providing data analytic support to the Graduate Studies Scholarships Assistantships and Awards Committee as required

What youll need

Qualifications

An undergraduate degree in a related discipline plus two years of work experience in an educational setting is required for this position. An equivalent combination of education and experience may be considered. Effective communication skills with faculty university administration and potential students are essential as is a strong commitment to excellent client service. Candidates must be proficient in analysis and research activities required for this role. Strong time management and organizational skills are essential in this deadline-driven multi-tasking environment. This position may require evening and weekend work. Candidates should be proficient in the use of Microsoft Office Suite (Excel Word Powerpoint) and have an aptitude for or previous experience using business enterprise systems such as Colleague Banner PeopleSoft etc.

Look for yourself

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A little bit about us

Mount Saint Vincent University

A leader in online and experiential learning Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. With equity diversity inclusion and accessibility at the fore MSVU has been challenging the status quo since its founding 150 years ago (1873) and today prioritizes access and impact for all underserved groups. MSVU has been nationally recognized for having one of the lowest student-to-professor ratios across its programs in Arts Science Education and Professional Studies; for providing students early access to valuable research opportunities; for its legacy in the advancement of women; and for facilitating critical advancements in food security healthy aging literacy nutrition childhood development and more. MSVU is located in Mikmaki the unceded and ancestral territory of the Mikmaq People.

Are you interested

Work With Us

Salary : $58295 per annum

Start Date : ASAP

Application Process

If you require an accommodation at any time during the application process please let us know.

Applications should include a cover letter and resume. To apply for this position go to and follow the online application system. This competition closes on June 13 2025.

Key Skills

IVR,Data Entry,Organizational skills,Clerical Experience,Computer Skills,Ellucian,Process Improvement,Records Management,Office Experience,Peoplesoft,Copywriting,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

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