Assistant Project Manager - Operational Readiness

Colliers Project Leaders | Canada; Vancouver; On-site; CAD 59,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Flexible work environment

Professional development and mentoring

Job summary

Colliers Project Leaders is seeking a proactive professional to lead operational readiness, transition planning, and move management outcomes across healthcare, post-secondary and corporate sectors. The role requires coordinating user groups, schedules, documentation, and client communications on nationwide projects.

On-site presence is expected during the first mandate to ensure smooth occupancy and alignment with client goals.

Qualifications

• Minimum 2 years experience planning and implementing change management initiatives and/or executing moves for clients.
• Experience leading change and project management initiatives within interdisciplinary teams.
• Healthcare facility experience is an asset.
• University degree or diploma in Architectural Technology, Interior Design or Business Administration.
• PMP and Lean Green Belt certification is considered an asset.
• Proactive with ability to manage multiple priorities and meet deadlines.
• Strong analytical and communication skills; able to collaborate across teams.

Responsibilities

• Coordinate user group meetings, schedule activities, and develop operation readiness and transition plans.
• Interact with consultant teams on documentation and project implementation requirements.
• Develop project documentation, tender and procurement documents for movers and resources.
• Prepare spreadsheets, databases and documents using MS Office, Adobe and related tools.
• Lead review of client programs and policies.
• Develop strong client relationships and act as the project team's single point of contact.
• Support operational readiness planning to ensure day-one success for clients.
• Coordinate stakeholder engagement and government project strategies.
• Lead and coordinate working groups and project teams; identify risks and opportunities.
• Work on multiple facilities moves; manage on-site resources and address issues.
• Develop standardized documents for proposals, interviews, execution and close-out.
• Assist with scope narratives and pricing for proposals across sectors.
• Organize project teams and establish lines of communication.
• Control project documents and align with QMS requirements.
• Chair project meetings to resolve issues and coordinate stakeholders.
• Report project status with schedules and financial records.

Skills

Change management

Project management

Healthcare experience

Stakeholder management

Communication skills

Scheduling

MS Project

Team leadership

Documentation

Client relations

Education

Architectural Technology / Interior Design / Business Administration degree

Tools

MS Project

MS Office

Adobe

Job description

Overview

Colliers Project Leaders is a team committed to projects that make a difference in communities and for the people who live there.

We deliver capital project solutions that strengthen the built environment, partnering with our clients to bring critical infrastructure and complex building projects to life.

We've led over 20,000+ projects that:

• Make cities more livable


• Enhance workplaces


• Create spaces people want to return to


• Improve patient care


• Deliver clean drinking water


• Build a sustainable future

And so much more.

This is where you come in. We're looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities.

If this kind of work resonates with you, you're in the right place.

Your role

The role includes the leading of operational readiness, transition planning, and move management outcomes, and involves facilitating service and user groups to advance our clients strategy, project vision and operational goals. This role encompasses all industries, particularly Healthcare, Post-Secondary, Corporate Offices, etc. and involves clients from across the nation.

The successful candidate is comfortable interacting and communicating with a range of people; whether contractors one day, clients and consultants the next. You will identify, define, organize, and implement all of the deliverables and tasks that are required for the operational planning, activation and occupation of new or existing facilities for our clients in a logical, timely, safe and cost-effective manner that ensures consistent application of corporate priorities and principles. The selected candidate will have to be onsite helping our clients throughout their first mandate.

Responsibilities

• Coordinate project requirements through the undertaking of User Group meetings, scheduling of project activities, and developing overall operational readiness and transition schedules.


• Interact with consultant teams in the development and coordination of project documentation and project implementation requirements.


• Develop project documentation, tender and procurement documents for movers and other resources as required.


• Use Microsoft Office Suite, Adobe, Microsoft Project and other software programs to prepare spreadsheets, databases and documents.


• Lead the review of standard Client programs and policies.


• Develop strong client relationships and act as your Team’s representative and the clients single point of contact throughout the project to achieve the client’s goals and objectives


• Support the development of an operational readiness plan that meets the client’s needs and leads to success on day one of operations.


• Coordinate stakeholder engagement and consultation processes and develop options and strategies for key government projects.


• Lead and coordinate working groups and project teams, develop project plans and options, identify and assess challenges, limitations and opportunities while mitigating risk to our clients.


• Work on a number of facilities and building project moves, varying in size and scope


• Attend on-site moves, ensuring management of client and move team resources, addressing issues and deficiencies on behalf of the client


• Develop standardized documentation to be used as a baseline approach for proposals, proponent interviews, project execution, and close-out


• Assist with developing scope narratives and pricing for proposal responses to all industry sectors


• Select and organize project teams in consultation with clients, and establish levels of authority and lines of communication


• Lead the control of project related documents and deliver all work in accordance with Colliers Project Leaders Quality Management System and procedures


• Chair project meetings, where appropriate, to find resolution to issues and coordinate between multiple stakeholders


• Regularly report on project status by means of schedule updates, meeting minutes, financial records and other reports

Qualifications

• A minimum of 2 years of experience planning and successfully implementing change management initiatives and/or executing moves for clients


• Experience leading change and project management initiatives within interdisciplinary teams


• Clinical experience in an acute healthcare facility is an asset


• A university degree or diploma in Architectural Technology, Interior Design or Business Administration, (or equivalent combination of academic and practical experience)


• PMP and Lean Green Belt certification is considered an asset


• Proactive with a proven ability to manage multiple, competing priorities, achieve results and advance work plans.


• Excellent analytical, organizational, problem solving and critical thinking skills


• Excellent leadership, project management, change management and conflict resolution skills


• Excellent interpersonal skills with demonstrated ability to build effective relationships promote collaboration and reach consensus decision making


• Excellent oral and written communication, facilitation and presentation skills


• Strong computer skills, including a working knowledge of scheduling (MS Project), word processing (Word) and spreadsheet (Excel) software applications


• Process improvement and customer service orientation


• Ability to work independently and as a part of a collaborative team


• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting environment


• Working knowledge of, and experience with quality improvement principles and tools


• Working knowledge of your Province’s healthcare system, healthcare delivery program operations, including community based healthcare delivery models would be considered an asset.

Expected Compensation: $58,965 - 74,574 per year (CAD)

This compensation range represents our good-faith estimate at the time of posting, based on market benchmarks and internal equity. Final compensation will be determined considering the candidate’s skills, experience, qualifications and regional consideration. Annual bonus opportunities are in addition to base salary.

This posting is for an existing vacancy.

Artificial Intelligence (AI) Use:

We may use technology tools to assist in screening applications for keywords or qualifications. However, final selection decisions are made by our hiring team through human review and interviews.

Don't have every single qualification?

We know that some people are less likely to apply for a job unless they are a perfect match. At Colliers Project Leaders, we're not looking for \"perfect matches.\" We're looking to welcome people to our diverse, inclusive, and authentic workplace. So, if you’re excited about this role but don’t have every single qualification, we encourage you to apply anyway. Whether it’s this role or another one, you may be just the right candidate.

What You Can Expect:

• An opportunity to truly impact our communities


• A flexible work environment


• A comprehensive onboarding experience


• Significant professional development, training, and a mentorship program


• A paid volunteer day


• An environment where people feel welcome, heard and included, regardless of their differences


• And much more!

Join our team of difference-makers and help shape the growth of dynamic communities.

Disclaimer

Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 18,000 professionals operating in 63 countries.

We are an equal opportunity employer and welcome applications from all qualified individuals. If you require accommodation throughout the recruitment process, please contact the assigned Talent Acquisition Business Partner.

Artificial Intelligence (AI) Use:

We may use technology tools to assist in screening applications for keywords or qualifications. However, final selection decisions are made by our hiring team through human review and interviews.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.