Assistant Project Manager

Fashion Institute of Design & Merchandising; Vancouver; On-site; CAD 70,000 - 110,000; Full time

Job summary

HDR is seeking an Assistant Project Manager to coordinate multidisciplinary teams across the project lifecycle under the supervision of a Project Manager in a fast-paced engineering environment.

You will manage deliverables within budget and schedule, support client meetings and reviews, and maintain risk, issues, and change registers while upholding HDR's employee-owned culture and commitment to quality. The role emphasizes organization, clear communication, and proactive problem-solving.

Qualifications

• Bachelor's degree in related field or equivalent combination of education and related professional experience.
• 5 years related experience.
• Ability to interact with various design teams and have excellent organizational, project management and communication skills.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.
• Demonstrated understanding of fundamental project-management principles, including scope, schedule, budget, risk, change and quality management.

Responsibilities

• Coordinate multidisciplinary teams throughout the project life cycle under supervision of a Project Manager.
• Coordinate workload, deliverables, on budget and schedule.
• Support Project Managers in client communications and stakeholder coordination, including meetings and status reporting.
• Maintain project risk, issue, change, decision and action registers.
• Assist with contract administration, proposals, fee estimates, schedules and staffing plans.
• Prepare project deliverables in accordance with QA/QC procedures.

Skills

Project management

Communication

Organizational skills

Stakeholder coordination

Education

Bachelor's degree in related field

Tools

Microsoft Office

Project management software

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence.

In the role of Assistant Project Manager, we'll count on you to:

• Coordinate work of single or multidiscipline teams throughout the project’s life cycle (from development and initiation to close-out), while under supervision of a Project Manager
• Responsible for many aspects of a small project or a single aspect of a larger project
• Coordinate workload through project execution and complete deliverables on budget and schedule
• Work with the Project Manager, Accounting, Operational and Business leadership for periodic project reviews
• Demonstrate strong ability to work under pressure, manage competing deadlines, and pivot quickly between changing priorities.
• Take initiative without prompting, anticipating needs, escalating issues when appropriate, and make decisions with evolving information.
• Approach challenges with a solutions-oriented mindset, bringing forward next steps, options, and recommendations.
• Support Project Managers in the delivery of single and multidisciplinary engineering projects throughout the full project life cycle, from project initiation and planning through execution and close-out.
• Coordinate project activities across engineering disciplines, clients, subconsultants and other stakeholders to support successful delivery of project scope, schedule, budget and quality objectives.
• Assist with the development and maintenance of project execution plans, scopes of work, budgets, schedules, staffing plans, deliverable registers and work breakdown structures.
• Maintain project risk, issue, change, decision and action registers, ensuring items are assigned, monitored and escalated appropriately.
• Support project change management, including identification and documentation of changes in scope, preparation of change requests and tracking client authorization.
• Coordinate project meetings, including preparation of agendas and materials, documentation of minutes and decisions, and follow-up of assigned actions.
• Coordinate the preparation, interdisciplinary review, approval and submission of project deliverables in accordance with project requirements and established QA/QC procedures.
• Support Project Managers with client communications and stakeholder coordination, including participation in client meetings, status reporting and resolution of project issues.
• Assist with the administration and coordination of subconsultants, contractors and vendors, including scopes, deliverables, schedules, budgets and invoices, as applicable.
• Assist with contract administration, including monitoring contractual requirements, deliverables, amendments and client commitments.
• Support preparation of proposals, fee estimates, project schedules, staffing plans and scopes of work for new and existing clients.
• Coordinate project close-out activities, including completion of outstanding deliverables, financial and contractual close-out, document retention and lessons learned.
• Demonstrate the ability to work effectively under pressure, manage competing deadlines and adapt quickly to changing project priorities.
• Take initiative by anticipating project needs, following through on commitments, escalating issues appropriately and making sound decisions within assigned authority.
• Approach challenges with a solutions-oriented mindset, bringing forward recommended actions and options rather than identifying problems alone.
• Perform other duties as needed

Preferred Qualifications

• PMP certification is considered an asset
• Experience working in an engineering consulting environment.
• Demonstrated ability to coordinate multidisciplinary teams and manage multiple concurrent priorities.
• Strong organizational, analytical and problem-solving skills with careful attention to detail.
• Excellent written and verbal communication skills and the ability to communicate effectively with technical staff, project managers, clients and business leaders.
• Demonstrated understanding of fundamental project-management principles, including scope, schedule, budget, risk, change and quality management.
• Strong proficiency with Microsoft Office applications and the ability to learn project-management, financial/project controls or enterprise project-management systems.
• Ability to work independently within defined authority while recognizing when issues require escalation.
• Experience with project scheduling, financial/project controls or enterprise project-management systems.
• Experience coordinating multidisciplinary engineering or technical projects.

Required Qualifications

• Bachelor's degree in related field or an equivalent combination of education and related professional experience
• 5 years related experience
• Must have the ability to interact with various design teams, have excellent organizational, project management and communication (both written and verbal) skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We BelieveHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our CommitmentAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team. HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.

Schedule

Full-time

Employee Status

Regular

BusinessClass : Program Management

Job Posting

Sep 24, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affirmitive Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.