Assistant Project Coordinator/Co-op Student (Special Projects)

Maple Reinders Inc.; Mississauga; On-site; CAD 30,000 - 39,000; Part time

Job summary

Maple Reinders Inc. in Mississauga, Ontario is seeking a co‑op Assistant Project Coordinator for a 4‑month term starting January 2027. You will support Project Managers and Superintendents on Buildings (ICI) projects, handling docs, estimates, budgets, and schedules while visiting sites as needed.

Ideal candidates are in related post‑secondary programs or new graduates from 2026, with knowledge of MS Project/Excel. A valid driver’s license and reliable transport are required for site visits.

Qualifications

• Current full‑time student enrolled in a related post‑secondary program (e.g., Architectural Technology, Construction Management or Civil Engineering).
• Or a new graduate from a related program who completed studies in 2026.
• Experience with Microsoft Project and Microsoft Excel would be an asset.
• Valid driver’s license and reliable transportation for site visits.

Responsibilities

• Assist Project Managers in tendering by developing estimates, takeoffs, and RFP management.
• Draft proposals and outline specifications based on pricing requests.
• Update purchase orders, shop drawing logs, submittal logs, and meeting minutes.
• Identify suppliers/sub-trades and obtain quotations.
• Clarify scope of work with sub-trades and suppliers as needed.
• Support site safety in line with regulations and company policy.
• Attend site meetings and help close project deficiencies.
• Track inventory to ensure timely deliveries to sites.

Skills

MS Project

MS Excel

Education

Architectural Technology

Construction Management

Civil Engineering

Job description

Assistant Project Coordinator/Co-op Student (Special Projects)

Term: Starting January 2027

TERM: 4 Month Term Preferred

Maple Reinders Constructors is currently searching for its next batch of co‑op students starting in January 2027. For this job specifically we are searching for students to join our Special Projects team within our Buildings division (ICI Construction) out of our Mississauga, Ontario head office.

As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of your role will be to maintain contract documentation, support estimating and assisting with the preparation of budgets and schedules. We work on a variety of types of contracts such as Design Build, Plan and Spec and Construction Management and you would gain experience on all of these. Please note a vehicle will be required to visit project sites, as the locations are not easily accessible by public transit.

The purpose of the Assistant Project Coordinator is to support the project team who ensure that a profit is made on the project, that the work is performed as per the contract documents, that the project is completed with outstanding quality, and that the jobsite is a safe workplace.

Responsibilities:

• Assist the Project Managers in the project tendering by developing estimates, preparing takeoffs, trade communication, and managing RFP documentation.
• Draft proposals and outline specifications based on Requests for Pricing.
• Update and maintain purchase order logs, shop drawing and submittal logs, and meeting minutes.
• Gain an understanding of how to select suppliers and sub‑trades and obtaining quotations.
• Assisting with and/or clarifying scope of work with sub‑trades and suppliers.
• Ensuring there is a continuous focus on site safety in accordance with regulatory requirements as well as our Corporate Health and Safety Policy.
• Attending site meetings and assisting in the completion of project deficiencies.
• Tracking and keeping inventory of supplies to ensure they arrive on schedule and are tracked.

Qualifications:

• A full‑time student enrolled in a related post‑secondary program of study (i.e. Architectural Technology, Construction Management or Civil Engineering)
• Or be a new graduate from a related program of study who completed studies in 2026.
• Experience with Microsoft Project and Microsoft Excel would be an asset
• Valid drivers license and reliable transportation for site visits

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over55 years. We are a full‑service construction provider specializing inICI buildings(industrial, commercial, institutional) andcivil/environmental projectssuch as water and wastewater treatment plants, composting facilities, energy‑from‑waste, and biogas systems.

With500+ team membersacross six offices nationwide and more than2,900 projects completed coast‑to‑coast, we’ve built a reputation for excellence, adaptability, and integrity.

We are proud to be:

• Platinum Memberof Canada’s Best Managed Companies
• Certified Great Place to Work
• Recipients of numerous awards forinnovation, sustainability, and design

We want an individual who will embody Maple Reinderscore valuesof

• People– Supporting our people to thrive.
• Integrity– Doing the right thing without compromise.
• Relationships– Building trust with clients & partners.
• Stewardship– Caring for communities & the environment.
• Ingenuity– Embracing challenges. Encouraging ideas. Engineering solutions.

Pay Range: $22 - $28 / hour (depending on previous co‑op terms / experience)

Location: Office based role in Mississauga, Ontario with travel to sites.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever‑changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact [e-mail].

https://www.maple.ca/