Assistant Production Supervisor, DPS

TIFF; Toronto; On-site; CAD 30,000 - 60,000; Full time

Job summary

TIFF is seeking an Assistant Production Supervisor for the David Pecaut Square to oversee event logistics and ensure smooth production operations during the festival. This role requires strong planning and organizational skills, along with experience in large event production, as well as a commitment to upholding safety protocols in a fast-paced setting.

Qualifications

• Experience in large event or festival production, logistics, or planning.
• Ability to work in fast-paced environments while ensuring safety protocols.

Responsibilities

• Assist the Lead Production Supervisor with logistical coordination.
• Support delivery and setup of rental equipment.
• Ensure festival site is built to plan while maintaining safety.

Skills

Planning

Organizational

Problem Solving

Leadership

Attention to Detail

Education

University degree or college diploma

Job description

ASSISTANT PRODUCTION SUPERVISOR, DAVID PECAUT SQUARE

Contract

Full-time

Festival Logistics

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

ASSISTANT PRODUCTION SUPERVISOR, DAVID PECAUT SQUARE

Responsible for assisting the Lead Production Supervisor, David Pecaut Square with the onsite supervision of all equipment, logistical production elements and site management of TIFF Programming, Partner activations and Red Carpet setups on David Pecaut Square.

RESPONSIBILITIES:

Shall include but not be limited to:

• Support the Lead Production Supervisor, DPS to follow production schedule and ensure the efficient completion of all production builds and load-ins for DPS

• Act as an on-site TIFF representative for logistics and production activities

• Support delivery, setup and install of all rental equipment and supplies as required.

• Ensure the festival site is built to plan, while maintaining the production schedule.

• Maintain and enforce industry leading safety protocols and guidelines across all production teams and partners.

• Instruct production assistants and production staff during production builds and strikes, in collaboration with the Lead Production Supervisor, DPS

• Assist with on-site coordination of production vehicle traffic

• Communicate changes in the production schedule to required parties

• Assist with execution of load-in and load-out of sponsor activations, as per the production schedule and operational plans

• Assist the Logistics team in the supervision of festival operations, as needed, including Fan Zones, programming activations, security operations, and red carpet activities on David Pecaut Square

• Prepare pre-Festival task lists and daily work orders for production assistants in collaboration with Lead Production Supervisor

• Ensure that production labour is following safety protocol and meeting industry standard safety guidelines, including breaks, working in pairs, and material handling

• Monitor, respond, and escalate safety, security and medical emergencies within Festival Village in accordance with emergency protocols

• Support management of break and meal schedules for TIFF David Pecaut Square production staff

• Deliver detailed post mortem notes and post-festival reporting on or before September 19th, 2025.

• Other duties as assigned

NOTE – this position may involve extended hours during the Festival, September 4 - 14.

JOB GRADE & SALARY:

• Job Grade 1

• $22/Hour

TARGET CONTRACT DATES:

• Wednesday, July 2 to Friday, September 19

WORK LOCATION:

• Office Location: 350 King Street West, Toronto, ON M5V 3X5

• Weekly in-office requirements:

  • Minimum 2 days (November to May)

  • Minimum 3 days (June to October)

• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

Education & Experience

• Demonstrated experience in large event or festival production, logistics, or planning.

• Experience with indoor and outdoor event setups and operations.

• Previous festival, theatre, or large event production experience is an asset.

• University degree, college diploma or equivalent work experience

Skill

• Ability to take a pre-formulated production schedule and plan and understand the needs of an event on a short timeline

• Excellent planning, organizational, and problem solving skills

• Experience working with vendors onsite

• Ability to work both independently and in a team environment

• Desire and ability to take initiative and coordinate projects

• Ability to work and respond well in fast-paced and high pressure environments

• Demonstrated leadership and supervisory abilities

• Ability to prioritize when faced with tight timelines and competing priorities

• Keen attention to detail

Effort

• Ability to work and respond well in fast-paced and high pressure environments

• Ability to work irregular hours (overnights, early mornings, weekends) as required.

• Being aware of surroundings for extended period of time while operating around vehicles, public, security needs, etc

• Providing service to several people, departments or venues

• Ability to stand, bend and/or lift for long periods of time

• Ability to lift and carry between 10-35lbs for long periods of time

• Ability to support physical production build of David Pecaut Square as required

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre .

• Please upload your cover letter and resumé as PDF(s), before the deadline of Wednesday, June 4, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employmentVisas; however, TIFF considers and welcomes individuals on time-limitedVisastatus for this position. For consideration to those on time-limitedVisastatus, yourVisamust allow you to complete the full contract.

Please send any questions via e-mail only to [e-mail] .

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [e-mail] . We strive to provide reasonable accommodations whenever requested.