ASSISTANT, PLANNING & ADMINISTRATION, UHNBC MEDICAL AFFAIRS

Northern Health Authority; Prince George; On-site; CAD 57,000 - 72,000; Full time

Job summary

A healthcare organization in Prince George is seeking an experienced Assistant to support the Medical Affairs department. The role involves administrative support, liaising among medical staff, and utilizing project management skills. The ideal candidate has 5+ years of administrative experience, strong organizational skills, and proficiency in MS Office. The position offers a competitive salary and comprehensive benefits including vacation and training opportunities.

Benefits

Comprehensive benefits including health/dental

Four weeks of vacation after one year

Financial support for moving expenses

Training and leadership development opportunities

Qualifications

• Grade 12 plus completion of an administrative/business diploma or certificate.
• At least five years of experience in a senior administrative role.
• Experience in minute-taking at an executive level.

Responsibilities

• Provide administrative support to UHNBC Medical Staff Department Heads.
• Serve as a liaison among Medical Staff and Hospital Administration.
• Complete departmental projects using basic project management skills.

Skills

Effective communication

Strong multi-tasking

Leadership qualities

Organizational skills

Proficiency in MS Office

Education

Administrative/business diploma or certificate

Tools

MS Office (Word, Excel, Outlook)

Job description

Position Summary

Northern Health is seeking an experienced, efficient, and self-directed Assistant to support the Medical Affairs department.

The Assistant, Planning & Administration – UHNBC Medical Affairs, is responsible for planning and providing administrative support to UHNBC Medical Staff Department Heads, members, and committees. The role involves serving as a liaison among Medical Staff, Medical Affairs, Hospital Administration, the Northern Medical Program, and other departments to integrate and implement departmental health service delivery plans within a regional teaching hospital. The incumbent uses basic project management skills to complete departmental projects or to present issues to Medical Affairs for follow-up and resolution.

Starting salary ranges from approximately $57,347 to $71,684, based on education, training, experience, and comparable positions.

UHNBC is the largest acute care facility in Northern BC and a hub for specialized health services, including:

• Undergraduate physician training through the Northern Medical Program (UBC & UNBC)
• Hosting residents in UBC’s Family Practice Residency Program
• Serving as a clinical education site for nursing and health sciences students from UNBC, College of New Caledonia, BCIT, and others.

Since 2001, UHNBC has benefited from nearly $100 million in expansions and upgrades, including:

• An expanded emergency room and ICU
• A state-of-the-art maternal-child care centre (including a neonatal ICU)
• Facilities for undergraduate physician training
• An MRI unit

UHNBC also hosts a cancer centre offering a wide range of treatments, including radiation therapy. The upcoming Acute Care Tower, opening in winter 2031, will further enhance regional healthcare services.

Prince George, the city where UHNBC is located, is a vibrant centre for business, education, health, and culture, with a population of approximately 82,300 residents and a service area of about 320,000. It features affordable living costs, high-quality education, and a diverse community. More information about the community can be found on the city's website.

What Northern Health Offers You

• Comprehensive benefits including health/dental and a municipal pension plan for employees; casuals can opt for benefits
• Four weeks of vacation after one year of service
• Financial support for moving expenses (for eligible positions)
• Employee referral program
• Training and leadership development opportunities
• Access to outdoor activities and short commutes
• Loan forgiveness programs through federal and BC government for eligible professions

Application Requirements

Applicants must upload:

• Registration number (if applicable)
• Supporting documents for education/qualifications, such as diplomas, transcripts, etc.

It is recommended to include a cover letter and resume. International applicants should review the application process on our website.

Qualifications

• Grade 12 plus completion of an administrative/business diploma or certificate
• At least five (5) years of experience in a senior administrative role, preferably with Medical Staff/Medical Affairs experience, or an equivalent combination of education and training
• Experience in minute-taking at an executive level
• Project Management education and experience are assets

Skills and Abilities

• Ability to interpret policies and guidelines for effective implementation
• Strong multi-tasking skills
• Effective communication and collaboration skills
• Leadership qualities, including conflict resolution and influencing skills
• Adaptability to fast-paced and changing environments
• Organizational skills to manage workload and priorities
• Ability to work independently
• Proficiency in Word processing, typing 50 wpm, transcription from Dictaphone
• Knowledge of medical terminology is an asset
• Proficiency in MS Office (Word, Excel, Outlook)
• Discretion, tact, and confidentiality
• Good interpersonal skills for dealing with staff, Medical Staff, and the public

Who We Are

Northern Health serves a vast area of nearly 600,000 square kilometers, providing hospital and community health services to over 300,000 people across numerous communities and First Nations. With more than 7,000 staff, we are committed to delivering exceptional healthcare in Northern BC, with a variety of career opportunities across hospitals, long-term care facilities, and other health services.