Assistant, Onboarding & HR

IWK Health; Halifax; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

IWK Health, a leading academic health sciences centre in Halifax, is seeking an HR and Onboarding Assistant. This role involves providing support to the HR team, managing inquiries, and facilitating onboarding processes. Ideal candidates will have a background in Human Resources and excellent communication skills, with a commitment to equity and inclusion.

Qualifications

• 1-2 years of HR experience in a complex, multi-union environment.
• Knowledge of collective agreements, employment laws, and privacy legislation.
• Understanding of recruitment and onboarding processes.

Responsibilities

• Provide organizational support to the HR team as the primary contact.
• Respond to inquiries, maintain employee files, and assist with recruitment.
• Facilitate onboarding and HR reporting.

Skills

Customer Service

Interpersonal Skills

Communication Skills

Education

Post-secondary degree or Certificate in Human Resources

Tools

MS Office Suite

HR information systems (preferably MAP/SAP)

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 203245

Department/Program: Recruitment and Employee Experience, People and Organization Development

Location: Halifax

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: ASAP

Union Status: Non-union, Management/Non Union Bargaining Unit

Compensation: $24.2589 - $30.3236 /hour

Closing Date: 1 June 2025 (Applications are accepted until 23:59 Atlantic Time)

This is not a designated position, however, preference will be given to qualified candidates who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and/or 2SLGBTQIA+. Please self-identify on your application.

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship opportunities, celebrate talent and successes, and promote a collaborative environment, both in modern facilities and remotely. We are committed to equity, diversity, and inclusion, recognizing the diverse communities we serve and working to eliminate discrimination.

The Opportunity

Reporting to the Manager, Recruitment and Employee Experience, with functional guidance from Recruitment and Retention Consultants, the HR and Onboarding Assistant provides organizational support to the HR team. This role acts as the primary contact for internal and external clients, ensuring professional and courteous interactions. Responsibilities include responding to inquiries, maintaining employee files, updating databases, assisting with recruitment, facilitating onboarding, and HR reporting. The role requires confidentiality, efficiency, accountability, and flexibility.

Hours of Work

Monday to Friday, 8:00 am – 4:00 pm or 8:30 am – 4:30 pm. Hybrid work arrangements are available.

Your Qualifications

• Post-secondary degree or Certificate in Human Resources, or equivalent experience.
• Membership in HR associations is preferred.
• 1-2 years of HR experience, preferably in a complex, multi-union environment.
• Knowledge of collective agreements, employment laws, visa requirements, and privacy legislation.
• Understanding of recruitment and onboarding processes.
• Excellent customer service, interpersonal, and communication skills.
• Proficient in MS Office Suite and HR information systems (preferably MAP/SAP).
• Additional language skills are an asset.

Thank you for your interest. We only contact shortlisted candidates. Accommodation requests for assessments are welcomed. Internal applicants should apply through the internal careers page.