Assistant Office Supervisor (E)

Waterloo Region District School Board; Cambridge; On-site; CAD 35,000 - 50,000; Full time

Job summary

A local educational institution in Cambridge seeks an Educational Support Staff member to assist in school administration. Responsibilities include managing schedules, aiding in data management, and ensuring smooth operation during the absence of supervisory staff. The ideal candidate holds a Secondary School Graduation Diploma and possesses strong interpersonal, communication, and organizational skills. This role is full-time, year-round, and offers a supportive environment for collaborative work.

Qualifications

• Strong organizational and time management skills.
• Ability to work collaboratively as part of the school’s administrative team.
• Experience in a secondary school office is an asset.

Responsibilities

• Support the vision and procedures of the school.
• Assist with managing Mark Reporting and School Website.
• Answer and screen requests from the school community.

Skills

Interpersonal skills

Communication skills

Organizational skills

Collaboration

Time management

Technical skills with Aspen and MS Office

Education

Secondary School Graduation Diploma

Tools

Aspen

MS Office

WordPress

Job description

Galt Collegiate Institute

Educational Services

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.
2. Qualified probationary, temporary, and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3. Qualified external applicants (including employees from other Bargaining Units).

Responsibilities

Reporting to the Principal through the Office Supervisor, the successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 12 months per year, effective immediately.

• Support the vision, philosophy, and procedures of the school.
• Able to assume supervisory responsibilities in the absence of the Office Supervisor.
• Assist with computer systems, including compiling school reports and maintaining data using Aspen, GradeBook, K212, EasyConnect, School-Day, and EQAO.
• Assist with reception of Occasional Teaching staff, including issuing keys and packages.
• Manage Schedule 'A' and Student Activities budget, including deposits, petty cash, purchase orders, warehouse orders, and office supplies.
• Assist with managing Mark Reporting, Semester Set-Up, School Website, Staff Handbook, Staff database, and other school initiatives.
• Assist with exams, commencement, and photocopier (codes for staff, repair tickets, and ordering supplies).
• Interact positively with students, staff, and community.
• Answer and screen requests from the school community.
• Perform other duties as assigned by the Office Supervisor and/or Principal.

Qualifications

• A Secondary School Graduation Diploma is required.
• Ability to work collaboratively as part of the school’s administrative team.
• Working knowledge and experience with Aspen (including custom reports), MS Office (Word, Excel), WordPress, GAFE, School-Day, EasyConnect, and Windows.
• Excellent interpersonal skills.
• Effective communication skills, both oral and written, with staff, students, and the community.
• Strong organizational and time management skills.
• Ability to complete duties with minimal supervision.
• Previous experience in a secondary school office is an asset.

Applicant Self-Identification Questions

The information collected is used to monitor WRDSB’s progress towards equity goals and diversity in recruitment and hiring practices. We are committed to the security and confidentiality of this information, which is collected under the authority of the Ministry of Education and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access is restricted to Human Resources personnel. Your responses to self-identification questions are voluntary and will be attached to your application profile as long as you are employed with WRDSB. If you prefer not to answer, you may select “prefer not to answer”.

The Waterloo Region District School Board is committed to equity in employment and encourages applications from groups facing barriers to equity, including Indigenous peoples, racial and religious minorities, persons with disabilities, and members of marginalized sexual orientations and gender identities. Reasonable accommodations will be provided upon request to support participation in the hiring process. While we appreciate all applications, only those selected for an interview will be contacted. No phone calls, please.