Assistant, Nursing Resources Office, PT (J0926-0494)

North York General Hospital; Toronto; On-site; CAD 42,000 - 54,000; Part time

Benefits offered by this job

Part Time Regular

Pay in lieu of benefits

Vacation pay

Hospital Pension Plan

Job summary

North York General Hospital is seeking an Assistant in the Nursing Resources Office in Toronto to support daily staffing operations. You will liaise with Charge Nurses and Managers to determine staffing needs, schedule clinical staff based on availability, and provide staffing statistics.

The role requires strong organization, independence, and clear communication. The position supports teaching and learning within the hospital's academic mandate and contributes to a safe, healthy environment

Qualifications

• Two years of office experience are required.
• College Diploma in Office Administration or related field.
• Proficiency in Microsoft Office Suite including Excel and PowerPoint.
• Proficiency in Electronic Payroll systems.
• Strong verbal and written communication skills.
• Strong organizational and problem solving skills.
• Typing speed ≥ 45 w.p.m.
• Experience with KRONOS is an asset.
• Bilingual in French/English is an asset.

Responsibilities

• Coordinate clinical staffing requests with staff and managers.
• Provide direction for Pool Nurses regarding hospital policies and procedures.
• Prepare and maintain time schedule requests and attendance records.
• Identify concerns and communicate with the Clinical Team Manager and follow through on resolutions.
• Maintain the Nursing Resources Office including staffing system, filing and records.
• Collect and record statistics related to agency use and staffing requests.

Skills

Office administration

Microsoft Office

Excel proficiency

Electronic payroll

KRONOS (asset)

Bilingual FR/EN

Education

College Diploma in Office Administration

Tools

KRONOS

Job description

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!

Position Summary

Assistant, Nursing Resources Office Your goal in this position is to monitor the daily operation of the Nursing Resource Office and to liaise daily with Charge Nurses and/or Managers of the patient care units to determine staffing requirements. You will schedule clinical staff based on their availability to ensure staffing requests are met and will provide statistics on staffing requirements. You are highly organized, with the ability to work independently with minimal supervision and can effectively prioritize and multi-task utilizing a flexible and adaptable approach to changing priorities. In this role, you will be an effective problem solver and will possess strong communication skills. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, learners, volunteers and families.

On a practical level, you will

• Liaise with staff and managers to co-ordinate clinical staffing requests and needs
• Provide direction for Pool Nurses regarding the Hospital’s policies and procedures
• Prepare and maintain time schedule requests and attendance records
• Identify and communicate concerns to the Clinical Team Manager and will follow through on resolution of issues as directed
• Maintain the Nursing Resources Office which includes managing the staffing system, filing and record keeping
• Collect and record statistics related to agency use and staffing requests from various patient care units

Qualifications

• Minimum of two years office experience
• College Diploma in Office Administration or other related field
• Proficiency in Microsoft Office Suite with extensive experience in Excel and PowerPoint
• Proficiency in Electronic Payroll systems
• Strong verbal and written communication skills
• Strong organization and problem solving skills
• Accurate and efficient keyboarding skills, minimum of 45 w.p.m.
• Experience with KRONOS is an asset
• Bilingualism in French/English an asset

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This a Part Time Regular position, with 8 hour shifts, Days and Evenings, including weekends in the Nursing Resources Team Office. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.