Assistant Manager, Facilities & Maintenance Conversions

Pacific National Exhibition; Vancouver, Burnaby; On-site; CAD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking an enthusiastic Assistant Manager for Facilities & Maintenance Conversions. This pivotal role involves overseeing event setups for concerts, festivals, and community events, ensuring seamless transitions and exceptional guest experiences. The successful candidate will lead a dedicated team, manage vendor relationships, and uphold safety standards while contributing to the vibrant atmosphere of a renowned venue. If you are organized, proactive, and passionate about creating memorable experiences, this opportunity offers a dynamic environment where your contributions will shine.

Qualifications

• 3-5 years of experience in event operations or facilities management.
• 2-3 years in a leadership capacity supervising a large team.
• Knowledge of safety regulations and maintenance practices.

Responsibilities

• Oversee event space conversions for various events throughout the year.
• Lead and train a team for event setups and general maintenance.
• Collaborate with vendors and manage housekeeping for events.

Skills

Event Operations

Facilities Management

Leadership

Communication Skills

Critical Thinking

Safety Compliance

Education

Post-secondary degree/diploma in Project Management

Facility Management

Mechanical Engineering

Tools

Microsoft Office

Momentus

Limble

Mobaro

Job description

Job Description

Full-Time; Permanent

Date Posted: April 1st, 2025

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

We are looking for an enthusiastic and experienced Assistant Manager, Facilities & Maintenance Conversions who will oversee the event setup and teardown for our seasonal and year-round events. This role will play a critical part in ensuring the seamless conversion of venues for concerts, festivals, trade shows, community events, and other high-profile events. The Assistant Manager - Facilities and Maintenance Conversions will work under the direction of the Manager - Facilities and Maintenance and provide leadership and direction to the PNE Facilities and Maintenance Team for the setup and tear down of year-round events and the general maintenance of our site.

What will you do this year?

• Oversee the conversion of event spaces for the Playland Season, Summer Fair, and year-round events, including concerts, trade shows, community events, sporting events and more.
• Support the management of multiple teams in coordinating event conversions across various venues, ensuring smooth transitions between events.
• Work with vendors, suppliers, and contractors to ensure timely delivery, setup, and removal of event materials, including props, furnishings, and Playland Special Event Infrastructure.
• Assist in the research, planning, and development of Facilities and Maintenance capital requests by preparing detailed business cases and proposals to support strategic decision-making.
• Lead, train, and direct a team of event conversion staff, review and approve schedules and ensure timely event setups.
• Manage the housekeeping department for year-round events, including hiring, scheduling, and performance evaluations.
• Manage the Site Cleanup team during the annual Fair; including janitorial staff, Facility Attendants, Sweepers, Garbage Haulers, and Administrative Timekeepers to ensure cleanliness standards are met.
• Work closely with Event Managers, in development of year-round events, including concerts, trade shows, family shows, community events, and sporting events.
• Collaborate with Managers of Festival Programs on internally produced events such as the Summer Fair, Fright Nights and Playland Special Events.
• Participate in weekly Event meetings with Event Managers and stakeholders to review upcoming event details, address potential challenges, and contribute to post-event debriefs to identify areas for improvement for future setups.
• Champion works safety and create, document and implement safe work procedures that adhere to OH&S regulations and industry standards while suggesting safety improvement.
• Attend OH&S Committee meetings and Inspections to help maintain a high level of safety compliance within our venues.
• Manage the Toolbox Talk program by ensuring scheduled topics reflect seasonal and operational needs, tracking staff participation, and verifying signoffs. Continuously refine topics to address emerging workplace concerns and enhance team engagement.
• Track, maintain, and update training and safety documents related to staff certifications and training, including but not limited to the Changeover Process and Procedures, Safe Operating Guidelines, Field Level Hazard Assessments, Toolbox Talks and employee certifications.
• Oversee the storage, maintenance, and replacement of event equipment to ensure smooth operations during events. Track and update maintenance needs using management software like Mobaro and Limble.
• Perform other duties as required.

What else?

• Must have 3-5 years of experience in event operations, facilities management, amusement park management, or related fields, ideally with experience in indoor and outdoor event conversions.
• Must have 2-3 years of progressive experience in a leadership capacity is required; preferably in a managerial role supervising or providing direction to a large team.
• Previous experience managing staff in construction, maintenance or engineering is considered an asset.
• Completion of a post-secondary degree/diploma/certificate in Project Management, Construction, Mechanical Engineering, Facility Management, or another related field; or an equivalent combination of education and experience is required.
• Previous experience with maintenance practices including cost estimating, scheduling, licensing and permits is required.
• Knowledge of general maintenance methods, operating requirements and safety precautions related to facilities and maintenance.
• Knowledge of heavy equipment operation, including zoom boom, forklift, crane, scissor lift etc is considered an asset.
• Ability to represent the organization with internal and external stakeholders, including staff, external contractors and government bodies.
• Proven ability to work under pressure and within tight deadlines with a safety-first mind-set.
• Previous experience with Microsoft Office and familiarity with asset management tools like Momentus, Limble, and Mobaro.
• Applied knowledge of related legislation such as OH&S regulations, WorksafeBC (Worker’s Compensation Act) regulations, Technical Safety BC, ASTM and CSA standards is preferred.
• Background working within a unionized environment and proven experience with administering Collective Agreements is considered an asset. Ability to work outdoors and occasionally at heights.
• Must be available to work extended hours, weekends and weekdays; including early mornings and late nights as required to oversee operations, ensure successful execution, and address any on-site challenges.
• Successful candidates must undergo a Criminal Record Check.

Who are you?

• Organized
• Methodical
• Proactive
• Skillful communicator
• Critical thinker
• Committed to striving for excellence

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, April 27th. We look forward to hearing from you!

Additional Information

The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $65,000 -80,000 $ per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures. As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements.

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at [e-mail].