Assistant Manager, Business Administration, Equity Research - Toronto

Scotiabank; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian bank is seeking an Assistant Manager in Business Administration to support its Equity Research department. Responsibilities include managing expenses, recruitment coordination, and providing administrative support. The ideal candidate has 3+ years in an operations role, strong proficiency in Microsoft Office, and attention to detail. This is an onsite role in Toronto, focusing on supporting the team in a fast-paced environment.

Benefits

Flexible benefit programs to support well-being

Qualifications

• Minimum of 3+ years in an operations or administrative role.
• Experience in expense processing.
• Comfortable with technology & video-conferencing equipment.

Responsibilities

• Provide monthly and quarterly expense analysis support.
• Manage staff credit cards and employee expenses.
• Coordinate recruitment and onboarding processes.

Skills

Attention to detail

Organizational skills

Problem-solving skills

Fluency in Spanish

Education

Post-secondary education in business

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Requisition ID: 231792

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

About the Team:
At Scotiabank, research is a key driver of our Global Equity platform. We specialize in the Canadian market, and we also supply targeted international research covering the United States and Latin America. Our top-ranked teams generate value-added equity ideas and themed publications. As well, we are constantly looking for ways to bring new products to market and provide clients with valuable research ideas and insights. Our products include daily company-specific investment views, monthly and quarterly sector updates, in-depth fundamental research reports, portfolio analysis and recommendations, and equity strategy commentary.

Position Highlights:
The Assistant Manager, Business Administration, provides administrative support to the Equity Research department within the global banking and markets division of Scotiabank. This role involves coordinating recruitment and onboarding processes, managing staff credit cards and expenses, supporting financial analysis and market data subscriptions, and ensuring compliance with accounting and business policies.

This position is based in Toronto and is suitable for an energetic individual who thrives in a fast-paced environment, has strong attention to detail, and can handle multiple assignments.

What You'll Do:

• Provide monthly and quarterly expense analysis support to the Associate Director by extracting data from the finance system, refining it for clarity, and preparing it for strategic review and decision-making
• Manage staff credit cards and employee expenses for Equity Research. Ensure expenses are charged to appropriate cost centers and accounts. Ensure all accounting and business policies and procedures are followed
• Coordinate recruitment, as assigned. This includes résumé screening, candidate testing, panel interviews
• Coordinate onboarding & offboarding of full-time Equity Research staff in collaboration with the team. Ensure that all staff are introduced throughout the department and given a tour of the premises. Complete checklists in a timely manner
• Support the Associate Director in the approval process for market data services and subscriptions, tracking price increases and spending per user, and ensuring requests are in line with budgets
• Champion a team environment by proactively suggesting and coordinating workplace events
• Provide administrative support to the Equity Research Management Team
• Attend & provide support at department meetings
• Provide a high level of support to Equity Research Analysts & Associates and assist them with queries and administrative support
• First Aid coordinator for Equity Research Toronto
• Other operations & administrative duties & projects, as assigned.
• Back-up to other operations and administrative staff.

What You'll Bring:

• A minimum of 3+ years in an operations or administrative role
• Post-secondary education in business or a related field would be an asset
• Experience in expense processing
• High attention to detail
• High level of proficiency in Microsoft Excel, Word & PowerPoint
• Strong organizational & problem-solving skills
• Project management skills
• Must have a good comfort level with technology & video-conferencing equipment & set-up
• Fluency in Spanish is an asset

Work Arrangement:
This position is currently an onsite role, with the expectation that you will work at least 4 days a week in the office. Please note that this is subject to change based on the needs of the business.

Interested?

If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.