Assistant, Industry Screenings

TIFF; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

An established cultural organization is seeking an Assistant for Industry Screenings to support the implementation of partner-led programming during the Toronto International Film Festival. This role involves managing booking requests, stakeholder communications, and financial processes, ensuring smooth operations for various events. The ideal candidate will have a strong background in arts management, excellent business writing skills, and the ability to work collaboratively under pressure. Join a vibrant team dedicated to transforming the film experience for audiences and creators alike.

Qualifications

• 3+ years experience in staff management and delegating responsibilities.
• 5+ years experience in Canadian and International Industries.

Responsibilities

• Process and log Market Screening booking requests.
• Support stakeholder communications and financial reconciliation.
• Assist with event logistics and provide administrative support.

Skills

Business Writing

Client Communication

Financial Acumen

Negotiation

Critical Thinking

Education

Degree in Arts Management

Degree in Administration

Degree in Commerce

Job description

ASSISTANT, INDUSTRY SCREENINGS

Contract

Full-time

INDUSTRY

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

ASSISTANT, INDUSTRY SCREENINGS

The Assistant, Industry Screenings will be responsible supporting the implementation and daily onsite needs of TIFF Industry’s partner led programming as well as across aspects of the Market screening programme for the 2025 Toronto International Film Festival.

RESPONSIBILITIES:

• Receive, process and log Market Screening booking requests

• Support stakeholder communications via Market Screenings inbox

• Onsite contact for Market Screenings daily during the festival

• Support the financial reconciliation process for Market screening payments

• Participate in Market Screening scheduling, proofing, conflicts checking and data entry process

• Assist with the creation of event booking contracts

• Assist in drafting pitches and proposals for stakeholder event opportunities

• Work collaboratively with TIFF’s internal event production team on the collection of event briefs and event logistics.

• coordinate payments with national agencies, film studios, film commissions, and trade publications.

• Organize the distribution of screening attendance reports to stakeholders

• Create and distribute welcome packages inclusive of specifications, deadlines and details on included services for booked events.

• Provide administrative support to both Industry team and internal production teams to ensure booked events are presented in a smooth and satisfactory manner for stakeholders.

• Attend weekly team meetings and contribute as needed in regards to individual tasks/portfolio

• Provide a detailed post mortem

JOB GRADE & SALARY:

• Job Grade 2

• $22.50-25 per hour commensurate with experience.

TARGET CONTRACT DATES:

• June 23- September 14, 2025

WORK LOCATION:

• Office Location: 350 King Street West, Toronto, ON M5V 3X5

• Weekly in-office requirements:

  • Minimum 2 days (November to May)

  • Minimum 3 days (June to October)

• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

• Degree in arts management, administration or commerce considered an asset

• Minimum of 3 years experience working with staff and delegating responsibilities

• Minimum 5 years’ experience in Canadian and International Industries with ability to demonstrate

• Working knowledge of domestic and international distribution, sales activities, national promotional agency networks, funding practices, co-productions and international film festivals and markets

• Exceptional business writing skills with attention to detail, including but not limited e-marketing, social media messaging and proposals.

• Demonstrative ability to listen to client feedback and adapt strategies for communication accordingly.

• Ability to speak foreign language considered an asset

• Ability to think critically and anticipate issues or opportunities and proactively propose solutions to address them.

• Ability to work well under pressure and make quick but informed decisions

• Strong accounting and financial acumen

• Ability to deliver feedback and service with a high level of tact and diplomacy when working with clients.

• Demonstrative accounting and negotiation experience required

• Adaptable to a flexible work schedule including some evenings and weekends

• This position requires being in office on a regular basis.

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre .

• Please upload your cover letter and resumé as PDF(s), before the deadline of May 16, 2025

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employmentVisas; however, TIFF considers and welcomes individuals on time-limitedVisastatus for this position. For consideration to those on time-limitedVisastatus, yourVisamust allow you to complete the full contract.

Please send any questions via email only to [e-mail] .

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [e-mail] . We strive to provide reasonable accommodations whenever requested.