Assistant, Industry Conference

TIFF; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

TIFF is hiring an Assistant for the Industry Conference to provide essential logistics support. The role includes managing event materials, assisting the Conference Manager, and ensuring smooth operations at sessions. Candidates should have at least one year in film or event production and strong organizational skills.

Qualifications

• Minimum 1 year experience in a film or event production environment.
• Previous festival or event planning experience considered an asset.
• Fluency in a second language considered an asset.

Responsibilities

• Assist with logistics and delivery of Industry Conference events.
• Greet guests and relay important information related to the event.
• Provide on-site support for Conference sessions as needed.

Skills

Organizational Skills

Communication Fluency

Interpersonal Strengths

Professionalism and Diplomacy

Ability to Work Under Pressure

Education

Post-secondary degree/diploma in Film Studies or related area

Tools

Microsoft Office Suite

Google Suite

Relational Databases

Job description

ASSISTANT, INDUSTRY CONFERENCE

Seasonal Contract

Full-time

Industry

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

ASSISTANT, INDUSTRY CONFERENCE

The Assistant, Industry Conference will provide essential on-site support to the Conference Manager in the logistics and delivery of Industry Conference events and programming.

RESPONSIBILITIES:

Shall include but not be limited to:

• Assist with collecting materials from guests, including headshots and bios, and ensuring the accurate and timely tracking of all materials

• Greet guests and relay important and timely information relating to run of show

• Assist the Conference Manager in delivering on logistics in collaboration with Event Production and Venue Liaisons for Conference sessions, including setup/strike, catering, tech, etc.

• Deliver, receive, and distribute materials and equipment necessary for programming team

• Assist with creating and distributing itineraries for guests

• Provide on-site support for Conference sessions and events as needed

RATE OF PAY:

• $21.00/Hourly

TARGET CONTRACT DATES:

• August 18, 2025 - September 14, 2025

MINIMUM REQUIREMENTS:

• Minimum 1 year experience in a film or event production environment

• Previous festival or event planning experience considered an asset

• Post-secondary degree/diploma (in Film Studies or a related area considered an asset)

• Excellent organizational skills and a keen eye for detail

• Mature personal judgment, exhibiting a high level of professionalism and diplomacy

• Able to handle difficult situations and people with tact and professionalism

• Excellent phone manner, communication fluency and interpersonal strengths

• Advanced knowledge of Microsoft Office Suite, specifically Excel, Google Suite applications, and relational databases (experience with Artifax considered an asset)

• Ability to work both independently and in a team environment

• Ability to work and respond well in fast-paced and high pressure environments

• Fluency in a second language considered an asset

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre .

• Please upload your cover letter and resumé as one PDF, before the deadline of MONDAY, JUNE 23, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employmentVisas; however, TIFF considers and welcomes individuals on time-limitedVisastatus for this position. For consideration to those on time-limitedVisastatus, yourVisamust allow you to complete the full contract.

Please send any questions via email only to [e-mail] .

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [e-mail] . We strive to provide reasonable accommodations whenever requested.